Finance Committee
Conference Call
April 30, 2020, 3:00 p.m.
Bishop W. Darin Moore, Presiding

Present:    Bishop W. Darin Moore, Chairman                        Members of Staff
                        Bishop George Crenshaw                                           Dr. Jimmy R. Jenkins, Sr.
                        Bishop Kenneth Monroe                                             Mr. Reginald Dickens
                        Dr. David A. Aiken, Sr.
                        Mr. Warren H. Arrington, Jr.
                        Mr. Bob Marshall
                        Dr. Shirley Welch
                        Atty. Joel G. Bowden (Excused)

Call to Order and Opening Prayer

Chairman Moore called the meeting to order and opened with prayer by Bishop Crenshaw.

New Business

Chairman Moore thanked Dr. Jenkins and Mr. Dickens for their hard work during these trying and unknown times for our dear Livingstone.

Chairman Moore introduced Dr. Jimmy R. Jenkins, Sr., to the committee. Dr. Jenkins thanked Chairman Moore and the Finance Committee members.  Dr. Jenkins also thanked Mr. Dickens for his work on the budget during this COVID-19 pandemic

Dr. Jenkins asked Mr. Dickens to present the financial report. Mr. Dickens presented the unaudited financial report ending March 31, 2020.  The College experienced a positive change in net assets in the amount of $3,559,472. The College experienced a loss on investments in the amount of $617,157.77.  Total operating revenues for third quarter of 2019-2020 was $28,064,584, and operating expenses were $23,887,954 for the same period. 

Mr. Dickens presented the proposed 2020-2021 operational budget with a projected enrollment of 1,100 students. The proposed 2020-2021 operational budget depicts a decrease from $30,834,711 to $28,651,221. After a lengthy discussion due to the uncertainty of the environment due to the COVID-19 pandemic, Chairman Moore asked the administration to submit provisional budgets to depict the following:  1) if the College goes to distance learning only and 2) a revised budget based on student enrollment at the time of the September Board meeting.

Chairman Moore asked for a motion to accept the proposed operating budget for 2020-2021 with a 1,100-student enrollment projection.  Dr. Aiken made the motion and it was properly seconded by Bishop Monroe.  Motion passed. 

Mr. Dickens reviewed with the committee the 2019-2020 unaudited operational budget as of March 31, 2020, which included budget to actual comparison of the unrestricted revenue and expenses including departments and institutional scholarships, financial statements, accounts payable, notes and bonds payable, and investments.

After discussing the financial report presented, Chairman Moore asked for a motion to accept the unaudited 2019-2020 operational budget to actual as of March 31, 2020. Mr. Arrington made the motion and it was properly seconded by Bishop Monroe. Motion passed. 

Mr. Dickens reported that Livingstone was approved to receive emergency funds from the CARES Act for the students and operating funds totaling $2.5 million. The funds include $1.2 million for students who are eligible for Title IV funds to be reimbursed for room and board, and $1.3 million is for the college to use for operations. The graduating seniors with a zero balance will receive a refund check for room and board. Returning students with balances will receive a credit on their room and board. Mr. Dickens also reported that Livingstone would be one of the recipients of $2.6 million from the State of North Carolina and $572 million from the Department of Education for monies allocated to minority-serving institutions.

Dr. Jenkins thanked the Chairman and committee for their support during these trying times. 

Adjournment with Prayer

Chairman Moore adjourned the meeting at 4:20 p.m. with closing prayer by Bishop Kenneth Monroe. 

Action Item

1. Approval of the Proposed 2020-2021 Operating Budget

Recorded by
Pat Foard

Finance Committee Board Book

Committee on Investments
Conference Call
April 30, 2020, 2:00-3:00 p.m.
Chairman David A. Aiken, Sr., Presiding

Present:
Dr. David A. Aiken, Sr., Chairman
Mr. Reginald Dickens, Staff
Mr. Warren H. Arrington Jr.
Bishop W. Darin Moore
Mr. Robert “Bob” Marshall                                                           
Dr. Shirley Welch                       

Call to Order

Chairman Aiken called the meeting to order.

Introductions

Chairman Aiken asked committee members to introduce themselves. Then he asked Mr. Mark Turner and Ms. Kristen Lehrer, our Wells Fargo representatives, for an introduction. The Chairman welcomed Ms. Lehrer, who is the replacement of our previous Wells Fargo representative, Ms. Sara Manning.

Investment Portfolio Review & Strategy

The Chairman asked Mr. Turner for an overview of the College’s investment performance report. He reported that a new investment policy statement was approved in February 2020. He also reported on the allocation as of March 31, 2020. Due to the market taking a hit in March: cash was 6.52%, which he considered to be high at this time; fixed income is 35.20% and equity is 47.14%.

Mr. Turner reported on the market commentary, stating that the first quarter ended on March 31, 2020, showed a decrease in some of the major indices. S&P reported -19.6% and Russell 2000 reported -30.6% due to the COVID-19 pandemic.

Mr. Turner discussed the performance summary, stating that the ending value for all accounts is $4,441,234. The report on yesterday (April 29) stated that the ending value is now $4,762,000; this amount has gone up 7½ %. This has made the fiscal YTD decrease to 6%.

Bishop Moore asked the question if there is an overall or transaction fee to buying and selling funds? Mr. Turner stated there is no transaction fee to buy and sell mutual funds, but there is a $2 fee for bonds. All transaction fees are listed on the statements.

Mr. Turner also reported that with the progression of a vaccine and the upcoming election, the market is acting positively toward the equity and fixed incomes. With these progressions, the market will bounce back.

Chairman Aiken thanked Mr. Turner and Ms. Lehrer for reporting on the performance portfolio.

Chairman Aiken concluded the meeting thanking the staff for their hard work and dedicated service that assisted in establishing a system of accountability.

The meeting was adjourned with a prayer by Bishop W. Darrin Moore.

Recorded by Corressia Davis

Livingstone College Investment

Thursday, April 30, 2020 - 1:00 p.m.
 Conference Call
Bishop Staccato Powell, Chair

Members Present:  Bishop Staccato Powell, Dr. James R. Gavin, III, Bishop Seth Lartey, Mr. Bob Marshall and Dr. Anthony J. Davis  

Members Absent: Mr. Nigel Alston, Bishop Kenneth Monroe, Bishop Dennis Proctor Bishop Powell called the meeting to order at 1 p.m. and opened the meeting with prayer by Bishop Lartey.

Bishop Powell presented Dr. Davis to give his report.

Updates from Institutional Advancement

Dr. Davis reported activity for the Division of Institutional Advancement through the period ending March 31, 2020 (third quarter).

Alumni Giving: At the end of the third quarter, March 31, 2020, alumni giving is recorded at $408,827, compared to the end of the third quarter 2019, where we secured $301,350 in alumni contributions. This represents a 36 percent increase when compared to this same period last year. Securing $408,827 represents significant growth. At the close of the fiscal year ending June 30, 2019, alumni giving was recorded at $382,253. We have already exceeded last year’s alumni giving total by seven percent.

Individual Giving: At the end of the third quarter, March 31, 2020, individual giving is recorded at $133,931. This represents a 32 percent increase when compared to $101,351 secured during the same period last year.

Corporate Giving: During the third quarter, March 31, 2020, corporate giving is recorded at $287,610 when compared to $64,063 secured during this period last year. This represents a 349 percent increase from this constituency group.

Foundation Giving: During this period, we received a gift from the Cannon Foundation in the amount of $100,000. We solicited the foundation for philanthropic support in the amount of $500,000 to support several capital projects and student scholarships. In addition to the $100,000, we received an additional $250,000 from the Cannon Charitable Trust, which will meet in May to consider the remaining balance of our funding request.

Special Events: We executed “A Taste of Livingstone,” the largest and most diverse Business After Hours event partnering with the Rowan County Chamber of Commerce. More than 350 attendees from the Rowan County business community attended in which we communicated the narrative that we produce graduates who are Resilient, Relevant and Always Ready to command their rightful place in a global society.

The UNCF 2019/2020 Joint Campaign: On March 31, 2019, we successfully completed our UNCF Joint Campaign. This year, we were assigned a joint campaign goal of $125,000, which was accomplished on schedule. One of our signature events this quarter was our Share Your Love program held during our Founder’s Day celebration in February. This year, through our UNCF partnership, we will receive more than $475,000 in unrestricted revenue and scholarship support.

Committee on Advancement, Sponsored Programs, and Assessment

Dr. Davis reported that during this cycle, Livingstone College was the beneficiary of several grant awards. First, the college received a $4,000 grant from the Interfaith Youth Core in support of Module #10 of the Holistic College/faith-based strategies for the Enhancement of Life. We were awarded $15,000 from the National Endowment for The Arts for reviving reading in our culture. We also received $500,000 from the National Parks Service for stabilizing and preserving the Monroe Street School, where we are partnering with Self Help Credit Union, which is conducting a feasibility study to determine possible revenue streams related to this project. Finally, the college received another award from the National Parks Service for the Andrew Carnegie Library Restoration Project in the amount of $500,000.

Dr. Davis provided the committee with an overview related to The CARES Act, and discussed the four revenue streams that will impact Livingstone College’s economic model and the formula for distribution where applicable. Also, he shared that Livingstone College has received notification of our first award in the amount of $2.5 million from one of the four revenue sources with three additional funding sources pending.

In summary, the total grant awards for this period is recorded at $3,522,062. Also, the division posted the $250,000 award from Blue Cross Blue Shield North Carolina, and $350,000 from the Cannon Foundation, where we received $100,000 to date and have been awarded an additional $250,000, which will post later this quarter, totaling $4.1 million in foundation and grant activity during this cycle.     

The committee discussed the future of Institutional Advancement and the need to diversify funding opportunities beyond traditional philanthropic revenue streams in support of a new educational model.

Recommendation:

The committee recommends the resurrection of the Livingstone College CDC. Bishop Lartey has agreed to lead this initiative as we seek to identify new and diversified revenue sources.

Closing prayer given by Bishop Powell.  Meeting adjourned at 2 p.m.

Minutes recorded by:
Andrea Kirk,
Executive Administrative Assistant for Institutional Advancement

Committee on Academic Affairs
Conference Call
April 30, 2020, 11:00am-12:00pm
Bishop Dennis V. Proctor, Chair

ACTION ITEMS 

1. Presentation of Faculty Candidate for Promotion – Rev. Dr. Johnnie P. Henderson

2. Presentation of Candidates for Degrees - May 2, 2020 

Livingstone Board of Trustees
Committee on Academic Affairs
Conference Call
April 30, 2020, 11:00am-12:00pm

Chair: Dennis V. Proctor

Attendees:  Bishop Dennis V. Proctor, Bishop Darryl B. Starnes, Sr., Bishop Michael Angelo Frencher, Sr., Bishop Hilliard Dogbe, Dr. Richard R. Rolle Jr., Rev. Dr. Johnnie Henderson, Dr. Kelli V. Randall.

Absent: Bishop Mildred Hines

Call to Order – Bishop Dennis V. Proctor called the meeting to order at 11:05am.

Opening Prayer - Bishop Darryl B. Starnes, Sr. offered the opening prayer.

Introductions - Bishop Proctor then asked the resource assistant to take roll. The roll was called by Mrs. Valerie Ann Hatcher. Bishop Proctor briefly reflected on the coronavirus pandemic and expressed his appreciation that the committee members were able to meet via teleconference to receive the report on Academic Affairs. Bishop Proctor then invited Dr. Randall to give her report to the committee.

Update on Division of Academic Affairs - Dr. Randall thanked Bishop Proctor for his introduction. She expressed her hope that all members of the committee and their families were safe and sound in this time of the coronavirus pandemic. Dr. Randall then proceeded to update the committee on the mass exodus from campus to remote instruction. Dr. Randall informed the committee that SACSCOC’s President Dr. Belle Wheelan approved Dr. Jenkins’ request for Livingstone College’s emergency temporary relocation of instruction to remote or distance learning through December 31, 2020. Dr. Randall described the online learning platforms that faculty have used to continue to provide stellar instruction to Livingstone College students. These platforms include the following: Blackboard, ECHO 360: Lecture Capture, Zoom, Google Hangout, Google Docs, iMovie, YouTube, virtual labs, email, course packs, and cell phones.

Dr. Randall proclaimed the successes of students, faculty, and staff alike in the wake of the relocation of instruction to distance learning format, but she also recognized that there were technology issues that faculty, students, and staff have been working hard to overcome with course packs and a variety of remote learning platforms. Dr. Randall expressed confidence that faculty, staff, and students were managing well despite the circumstances created by the pandemic.

Dr. Randall briefly reviewed accolades and achievements in each of the four academic Divisions to include: grantsmanship, research, publications, conferences, and student achievements.

Student Support Services - Dr. Randall shared that the library, Registrar’s Office, and Success Center staff were also working remotely by providing remote student support services. Dr. Randall indicated that the aforementioned student support service offices were using virtual and online platforms similar to the faculty. The Success Center had 5,200 student contacts from January through March. These contacts include student support services provided by the Reading Center, Writing Center, Retention Management, STEM Center, College Skills, and Bridge.

The Andrew Carnegie Library – Livingstone College was awarded another $500,000 grant by the National Park Service to be used toward the continued restoration project of the Andrew Carnegie Library.

The Registrar’s Office - The Registrar’s Office is nearing the completion of digitizing its records with Iron Mountain. All former student records prior to 1991 are now filed in digital format. 

QEP & SACSCOC Reaffirmation Updates – Dr. Randall shared with the committee that the two nominees for Lead QEP Evaluator were submitted to Livingstone’s SACSCOC Vice President, Dr. Stephanie Kirschmann on April 1, 2020. The nominees are Dr. Shirley Manigault of Winston-Salem State University and Dr. LaTonya Rogers of Fisk University. Both are pioneer scholars in writing, who are deemed appropriate for Livingstone’s writing QEP. Dr. Kirschmann will interview both candidates and inform of the selected scholar, who will serve on the On-Site Reaffirmation Committee to speak on behalf of Livingstone’s compliance with SACSCOC principles for the QEP.

Dr. Randall stated that the Off-Site Review of the Compliance Certification Report (CCR) has been moved from April to May 2020. Dr. Randall also indicated that the advisory visit with Dr. Stephanie Kirschmann had been bumped from June to August due to rescheduling concerns caused by the coronavirus pandemic. Dr. Randall indicated that the College is continuing to prepare for the On-Site Reaffirmation visit to take place October 19-22, 2020, while waiting for the Off-Site Committee’s response to the CCR. Dr. Randall indicated that the Focused Report and QEP must be submitted six weeks prior to the on-site visit.

Questions to Dr. Randall – Bishop Proctor asked if Livingstone had been able to tap into any of the Payroll Protection Plan monies from the Federal Government?  Dr. Randall responded that yes, the College had submitted an application for the funding. Dr. Randall also indicated that the College did not plan to cut faculty, but, instead, planned to extend contracts to the faculty for 2020-2021.

Bishop Proctor asked about the SACSCOC visit schedule. Dr. Randall shared the minor changes in scheduling as a result of the coronavirus pandemic.

Bishop Proctor asked how graduation would be conducted. Dr. Randall indicated that graduation had been postponed to December, but that students who had met requirements and cleared balances would receive their degrees in the mail. Dr. Randall also indicated that graduates would receive a box with Livingstone mementos as well as a letter of congratulations. Dr. Randall indicated that there would be a delay with the mailing of caps and gowns as well as degrees, as the companies have been impacted by the pandemic.

Bishop Proctor asked for the names of the valedictorian and salutatorian. Dr. Randall indicated that she would email the names of those students to the committee members.

Responses to Dr. Randall’s Presentation- Bishop Proctor thanked Dr. Randall for a very thorough report, and for her tireless leadership and service especially during the uncertainty of the pandemic. The other members of the committee followed suit, and thanked Dr. Randall for her leadership, and for her work with the accreditation process.

Action Items- Bishop Proctor asked Dr. Randall is there were any action items. Dr. Randall responded yes. Bishop Proctor then asked Dr. Randall to proceed with those items. Dr. Randall presented one faculty candidate for promotion. Dr. Randall stated that the promotion committee had unanimously voted in favor of promoting Rev. Dr. Johnnie P. Henderson from Assistant to Associate Professor of Religious Studies. Bishop Proctor called for a motion. Bishop Frencher moved to uphold the recommendation of the Promotion Committee. Bishop Starnes seconded the motion. Bishop Proctor called for the vote. All committee members voted in favor, and the motion carried.

Dr. Randall then proceeded with the second action item which was the presentation of the candidates for degrees for May 2, 2020 Commencement. Bishop Proctor called for a motion. Bishop Starnes moved that the committee accept the candidates for degrees. Bishop Frencher seconded the motion. Bishop Proctor called for the vote. All committee members voted in favor, and the motion carried.

Closing – Bishop Proctor thanked everyone, and indicated that he looked forward to the full Board meeting on Zoom on Friday, May 1, 2020. Bishop Proctor then asked Bishop Dogbe to offer the closing prayer.

Adjournment - Bishop Hilliard Dogbe offered the closing prayer. The meeting was adjourned at 12:15pm.

Minutes recorded by
Mrs. Valerie Ann Hatcher
Exec. Admin. Assistant for Academic Affairs

Student Affairs and Religious Life Committee
Conference Call
April 30, 2020 – 2:00 P.M.

Dr. Brenda L. Galloway Smith, Presiding

Members Present:  Dr. Brenda L. Galloway Smith, Bishop Michael Frencher, Sr., Bishop Kenneth Monroe, Bishop Seth Lartey, Dr. Richard Rolle, Jr., Mr. Nigel Alston and Dr. Orlando W. Lewis.   

Members Absent:  AnThony Bowman, SGA President excused.

The meeting was called to order by Dr. Brenda Galloway Smith at 2:00 p.m. with prayer by Bishop Kenneth Monroe.

Bishop Frencher thanked God for Dr. Brenda Galloway Smith and that she is doing well after her fall. He acknowledged the death of Dr. Kenneth James of the Christian Education Department, which put added pressure on Dr. Smith. Everyone is in prayer for Livingstone College because this pandemic is affecting the students, faculty and staff in having to make adjustments. 

Dr. Smith thanked everyone for being on the call. The Board members received an update from Dr. Jenkins and everyone is appreciative that the school was able to get the students off campus who needed residence.  

REPORT OF DR. LEWIS

Dr. Lewis thanked everyone for being on the conference call in this COVID-19 tumultuous time and that we are all safe. We had the task of getting students off campus and in providing information to them regarding next steps. We worked with a lot of the students to make provisions. We went online March 23, 2020.  Prior to March 23, we were ushering students off the campus by Saturday, March 21, and working with students until the last student left on April 4. That student flew to France. We had cooperation from several sponsors and people working with us to ensure that our students were getting to where they needed to be safely.

The Division of Student Affairs continues to make strides through out-of-classroom experiences, student development and intentional engagement that undergird the Dr. Jenkins’ Holistic College Retention Model.

On March 26, 2020, the director of Counseling Services participated in a CIAA Schools Counselors’ Meeting via zoom, due to COVID-19. They discussed the following: 1) Sharing solutions during this time of the COVID virus and transitioning from in class to out-of-class experiences; 2) Scheduling appointments with our Counseling Center; 3) Group counseling; 4) Sharing of new ideas; 5) Legal issues involving insurance if they had to refer students off campus; and 6) online counseling companies. We are taking a look at that. The Livingstone College Counseling Center has begun consulting with Cardinal Innovations, which is the Managed Care Organization (MCO) that is the gatekeeper for mental health resources for Rowan County. Current gains for the Counseling Center: Established a resource manual including available resources for medication management, psychiatric services, psychotherapy, extended critical care needs, after-hours emergencies, text help (HIPAA approved); and tele-therapy services: in-house and referred. Our Counseling Department is now taking on tasks of creating our own tele-therapy service that will be placed on our own website, where both of our counselors will be online available to talk with students. Hopefully, we will have that up and running within the next couple of weeks.

The Student Government Association & Royal Court began their election process with an interest meeting. More than 50 packets were given out to students interested in running for the 2020-2021 leadership roles. The SGA election process continued during the Spring 2020 semester with a successful virtual campaign season using Instagram, Tik Tok and other social media applications. Ms. Carlee Patterson of Connecticut was elected our new SGA president. She has a 3.96 GPA overall and majors in criminal justice. The Mister & Miss Livingstone College Pageant will take place Saturday, August 29, 2020. 

The Office of Student Activities planned a successful virtual programming calendar from March 29-April 24 that included innovative and creative programming for students daily via social media. These programs included: Motivation Monday, where faculty and staff spoke with students; Tik Tok Tuesday Challenges, where students played small videos of 30 seconds each of the best dressed and best memorabilia of Livingstone College; LC’s Got Talent – Virtual Talent Show; Cooking at Home for the students with alumnus Jordan Walker, a chef who has also done a cooking show on TV; Get Fit Fridays – Health & Wellness demonstration; and a Virtual Gym Jam.  A Family that Prays Together Conference Call Prayer Line was conducted by student Justin Wade, Campus Ministry and also Pastor Troy Russell. 

Campus Ministry hosted a successful family assembly and Bishop Sir Walter Mack was guest speaker. We used this event in lieu of our fall revival. Livingstone College Campus Ministries partnered with the Livingstone College SGA to have prayer in the Residence Halls. A GroupMe group was started for students who are interested in prayer for family members. The Campus Ministry Department staff is available to students for individual and group counseling in this time of the pandemic. 

The Division of Student Affairs remains committed to synergizing classroom study and extracurricular activities to create a resounding effect on student learning.

Dr. Smith was impressed with the Counseling Center making themselves available for the students and addressing their needs and concerns.

Bishop Lartey asked who was providing the counselors.  Dr. Lewis reported that we have two counselors, Mrs. Elizabeth Pinckney, director of counseling, and Mrs. Rhonda Flowers-Corpening. They are counseling students on a daily basis.  Dr. Lewis has all of the counseling statistics as far as the number of students the counseling center has served.  Bishop Lartey also wanted to know if we are still in contact with our students to make sure that we don’t lose them. Dr. Lewis advised that our Residence Hall directors are in constant contact with the students within their respective Residence Halls, checking on their well-being and course work and grades. We worked with those students who did not have internet access by sending individual packets for their course work.  We have been engaged with students every week since they vacated in addition to the virtual activities daily.

Dr. Lewis thanked Bishop Lartey for his work with the international students and with the young lady who is part of the congregation in Salisbury and her willingness to take on students that could not otherwise go home. 

Mr. Nigel Alston asked about students having challenges with virtual learning, coming from not having necessary equipment or locations having weak signals that might have impacted their learning.  Dr. Lewis advised that those individuals who did not have internet service or computers were provided learning packets that came through Academic Affairs.  Those students are working with their advisors. 

Mr. Nigel Alston wanted to know if graduation had been adversely affected by what the college is going through.  He was advised that seniors are trying to complete surveys today and also trying to complete graduation application packets virtually from home. This is all done virtually. 

Bishop Frencher advised that he met with Academic Affairs this morning and there are 105 students on the graduation list. 

Dr. Lewis asked for the Board’s continued support. 

Bishop Lartey was delighted to assist in the situation regarding international students. Going forward, he would like to continue working with the Liberian Organization of the Piedmont and develop a proposal on how they can develop an organization to work with the university in helping to serve better and developing a safety net that would help with international students. International students are not eligible for governmental grants and it becomes difficult for them. 

Dr. Lewis advised that it is well needed and he thanked Bishop Lartey for the recommendation. The federal government does not allow funding from the Emergency Grant Program for international students.  Dr. Lewis is willing to help generate that proposal and work with the Liberian Organization of the Piedmont to make that happen.

Bishop Lartey said once the Board approves this, he will work with Dr. Lewis and bring it back to the table and move forward in helping international students. 

Dr. Smith thanked Dr. Lewis for a full and comprehensive report and all for their presence on the call.  Hearing no other business, the meeting was adjourned with prayer by Bishop Seth Lartey at 2:37 p.m.

Respectfully submitted,

Miriam T. Rush
Miriam T. Rush, Executive Administrative Assistant
Division of Student Affairs

Committee on Physical Plant and Land Use
Conference Call
April 30, 2020, 1:00-2:00 p.m.
Bishop Kenneth Monroe, Presiding

Present:
Bishop Kenneth Monroe
Mr. Reginald Dickens, Staff
Mr. Warren H. Arrington, Jr.
Dr. State Alexander                         

Absent:
Bishop Mildred B. Hines
Chief William Moody, Staff
Bishop Uduak Effiong
Bishop Staccato Powell
Reverend Dr. Dwayne A. Walker
Douglas Dixon, Esquire

Call to Order

Bishop Kenneth Monroe called the meeting to order and opened with a prayer.

New Business

Mr. Dickens reported on the progress of the Shipman Building. He stated that pictures and the virtual display of the progress of the Shipman Building can be seen on the website. The inspection of the building has been completed. The HVAC, security system, and the bricking of the building has begun.

Livingstone College has received funding from the National Park Service.  The library renovation project has received funding totaling $1 million. The first phase of this project will include the stabilization of the foundation, a new roof, flooring and lighting. The grant will be written in phases with the assistance of the lead architect, Mrs. Karen Alexander.  Funding for $500,000 was also received to help renovate the Monroe Street School. The first phase of this project has been approved.

The campus Wi-Fi upgrade has started. The first phase of this project started at the School of Hospitality Management and Culinary Arts on Jake Alexander Blvd., which has been completed. The next phase has been slowed down due to the COVID-19 pandemic.  Upgrades for campus security as well as the campus telephone systems are both under review.  Due to the COVID-19 pandemic, these projects are on hold until further notice.

Old Business

The Master Plan is under review and updated.

Completed Projects

Mr. Dickens reported that the new boiler installations at Aggrey Cafeteria and Tubman are completed, as well as the installation of the new HVAC unit on the roof of Varick.  The annual fire inspection has been performed by SFA, and the insurance has approved the report. This year, there has not been a claim reported.

The roof replacement for Stone Garden and Goler Hall are under review. The College has asked for funding support from the Cannon Foundation to help with the roof replacement.

The meeting was adjourned with prayer by Bishop Kenneth Monroe.

Recorded by Corressia Davis

Committee on Governance
Teleconference
April 30, 2020
10:00 a.m. – 11:00 a.m.
Bishop Darryl B. Starnes, Sr., Presiding

ACTION ITEMS

1.   Recommendation to extend the terms of active Bishops to July 2021 in accord with the General Conference.

2.   Recommendation to extend the term of service for the following Trustees to July 2021 in accord with the General Conference:
                     a.   Brenda Smith
                     b.   Shirley Welch

Recommendation to elect the following Trustees to another term of service from 2020-2024:
                   a.   Robert “Bob” Marshall
                     b.   Dr. Dwayne Walker

Recommendation to elect the following persons as Trustees:
                   a.   Wendee Marie Bailey
                     b.   Leslie A. Carter
                      c.   T. Antonio Landers
                     d.   Thomas Penny, III 

Attendees:  Bishop Darryl B. Starnes, Sr.; Bishop W. Darin Moore; Bishop Hilliard Dogbe; Bishop Kenneth Monroe; Bishop Staccato Powell; Rev. Dr. Dwayne Walker; Dr. James Gavin; Dr. Richard Rolle; and Dr. State W. Alexander, III, Staff 

Absent: Atty. Joel G. Bowden

I.     Meeting called to order by Bishop Starnes
            a.  Opening prayer by Bishop Monroe
            b.  Agenda approved

II.     Review of terms of service of trustees

            a.  Roster of terms normally coincides with the General Conference, which is postponed from July 2020 to July 2021 due to the COVID 19 pandemic. Based on special circumstances, a motioned carried to adopt a resolution to extend the terms of active bishops with terms ending in 2020 to end in 2021.

            b.  Herb Gray’s term will end in 2020

            c.  Livingstone College National Alumni Association holds two positions, president and representative

                          i.  President - based on LCNAA election
                          ii. Representative - selected by LCNAA

            d.  Livingstone College Student Government Association president is elected

III.     Recommendations for trustees

            a.  General Conference elects two positions. Motion carried to extend terms until 2021.
                          i.  Dr. Brenda Smith, General Education
                          ii.  Dr. Shirley Welch, CFO

            b.  Motion carried to elect board members for a new term of 2020-2024
                          i.  Dr. Dwayne Walker
                          ii.  Mr. Robert “Bob” Marshall

            c. Atty. Joel G. Bowden’s documented term is incorrect and should reflect 2018-2022.

IV.     Review and recommendation of trustee candidates to promote balance and no perception of undue influence. Considerations for recommendations are to include: non-AMEZ members, female and ability to contribute.

            a.  Maurice Smith withdrew his name for consideration.

            b.  Wendee Marie Bailey aids an AMEZ church but is not a member or paid by the church.

            c.  Thomas Penny III appears to have extensive expertise in hospitality. Questions rose regarding his academic background and any current contractual agreement with the institution.*

            d.  Leslie A. Carter was discussed without challenge.

            e.  Dr. T. Antonio Landers was discussed without challenge

            f.  A motion passed to recommend all candidates to the full board, including Mr. Penny after verifying his academic background and confirmation that he is not under contract with the College.

V.     Board Giving

            a.  Board dues: $350 are due in September of the academic year and are not paid by 100 percent of the board members.

            b.  Board giving expected is $10K but no less than $2,500 is due at May meeting.

            c.  With social distancing, board members will consider no contact methods of giving including the use of the “Give” tab on the main page of livingstone.edu

VI.     Set date for new member orientation and board retreat based on date of Fall Convocation

            a.  New member orientation scheduled for September 15 at 10 a.m.

            b.  Board retreat scheduled for September 15 at 1 p.m.

            c.  It is “to be determined’ if events will be in person or video conference

VII.     Questions concerning the institution post COVID-19 will be posed to the full board.

VIII.     Closing prayer by Bishop Starnes

*It was later confirmed there is no contract or business relationship between Mr. Penny and the College. Thus, no conflict of interest.

Minutes recorded by Tanya Turner

BIO Wendee Marie Bailey

BIO Leslie A. Carter

BIO Thomas Penny III

 BIO Leslie A. Carter 

INTERNAL AUDIT AND LEGAL AFFAIRS COMMITTEE
Conference Call
April 30, 2020, 11:00 a.m.
Bishop Seth O. Lartey, Chairman

Present:      Bishop Seth O. Lartey, Chairman                 
                         Bishop Dennis V. Proctor (Excused)
                         Dr. Shirley Welch
                         Bishop Uduak Effiong (Excused)
                         Mr. Bob Marshall
                         Bishop George D. Crenshaw (Excused)
                         Dr. State Alexander, Staff
                         Mr. Reginald Dickens, Staff

Call to Order

Bishop Lartey called the meeting to order at 11 a.m. with prayer by Mr. Bob Marshall.  Chairman Lartey thanked the staff and committee members for their work at Livingstone College during the pandemic and asked that we all stay safe and take precarious.

New Business

Mr. Dickens reported on the following:

• Student Refunds for Spring 2020 – 253 students received refunds totaling $549,238.37.
• Withdrawal Calculations for Spring 2019 – six students withdrew; returned $4,098 to Department of Education.
• Review of College Work-Study Time Sheets for Spring 2019 – 93 students enrolled in work-study totaling $40,464.00 (Students work 20 hours a week). During this COVID-19 pandemic, the Department of Education has agreed to continue to pay work-study students during this time to assist with their needs while not on campus. Therefore, students on work-study will receive their checks in the mail.

Old Business

Mr. Dickens also reported on the following:

• Student Refunds for Fall 2019 – 354 students received refunds.
• Withdrawal Calculations for Fall 2019 – 41 students withdrew; returned $15,980 to Department of Education.
• Review of College Work-Study Time Sheets for Fall 2019 – 80 students enrolled in work-study totaling $97,017.40 (Students work 20 hours a week)
• FISAP (Fiscal Operations Report and Application to Participate) has been submitted for 2018-2019
• IPEDS (Integrated Post-Secondary Education Data System) was submitted for 2018-2019
• EZ-Audit was submitted by deadline of March 31, 2020

Discussion of Legal Affairs

Dr. Alexander said there were no legal matters to report.

Mr. Marshall asked a question regarding any legal issues due to the pandemic. Dr. Alexander reported that our students would receive letter grades for their course work, and we will have a virtual graduation co-hosted by comedian Kevin Hart. He also stated the college was planning an in-person December 2020 graduation.

Mr. Dickens reported that the College applied for emergency funds through the CARES Act to help refund students for their room and board. Livingstone has been designated to receive $2.5 million in emergency funds for students who are Title IV eligible. The college has decided that seniors with zero balances will receive refund checks for room and board. Those students with balances will receive a credit toward their accounts. He also reported that the College has not received the funds as of yet.

Adjournment

The meeting was adjourned with closing prayer by Dr. Shirley Welch at 11:36 a.m.

Recorded by Pat Foard

  11:00 a.m.    -   Executive Committee Only

10:00 a.m.    -   Board of Trustees Committee Meetings

1:00 p.m.  -  Committee Meetings (Resumed)

10:00 a.m.    -   Board of Trustees Committee Meetings

1:00 p.m.  -  Committee Meetings (Resumed)

Members:

Dr. Jimmy R. Jenkins, Sr.
Dr. State Alexander

Bishop George E. Battle, Jr., Chair Dr. 
Bishop Michael A. Frencher, Sr. Dr.
Bishop Kenneth Monroe
Bishop W. Darin Moore
Dr. David A. Aiken, Sr.

Members:

Mr. Reginald Dickens
Dr. State Alexander

Bishop Seth O. Lartey, Chair
Bishop Dennis V. Proctor 
Bishop Uduak Effiong
Bishop George D. Crenshaw
Dr. Shirley Welch
Mr. Robert “Bob” Marshall

Members:

Dr. Orlando Lewis

Dr. Brenda L. Galloway Smith, Chair 
Bishop Michael Frencher, Sr.
Bishop Seth O. Lartey
Bishop Mildred B. Hines
Dr. Richard Rolle, Jr.
Mr. Nigel Alston
Mr. AnThony Bowman, SGA Representative

Members:

Dr. State Alexander

Bishop Darryl B. Starnes, Sr., Chair 
Bishop W. Darin Moore
Bishop Hilliard Dogbe
Bishop Kenneth Monroe
Bishop Staccato Powell
Reverend Dr. Dwayne A. Walker
Dr. James R. Gavin, III
Atty. Joel G. Bowden
Dr. Richard Rolle, Jr.

Members:

Mr. Reginald Dickens
Dr. State Alexander
Chief William Moody

Bishop Kenneth Monroe, Chair
Bishop Mildred B. Hines
Bishop Uduak Effiong
Bishop Staccato Powel
Reverend Dr. Dwayne A. Walker
Mr. Warren H. Arrington, Jr.

Members:

Mr. Reginald Dickens

Dr. David A. Aiken, Sr., Chair 
Mr. Robert “Bob” Marshall
Dr. Shirley Welch
Mr. Warren H. Arrington, Jr.
Bishop W. Darin Moore

Members:

Dr. State Alexander

Bishop George E. Battle, Jr., Chair 
Bishop Kenneth Monroe

Members:

Dr. Kelli V. Randall

Bishop Dennis V. Proctor, Chair 
Bishop Darryl B. Starnes, Sr.
Bishop Michael Frencher, Sr.
Bishop Hilliard Dogbe
Bishop Mildred Hines
Dr. Richard Rolle, Jr.
Rev. Johnnie P. Henderson, Faculty Representative

Members:

Dr. Jimmy R. Jenkins, Sr.
Dr. State Alexander
Dr. Anthony Davis

Bishop Staccato Powell, Chair 
Bishop Seth O. Lartey 
Bishop Kenneth Monroe 
Bishop Dennis Proctor
Dr. James R. Gavin, III
Dr. Richard Rolle
Mr. Nigel Alston

Members:

Dr. Jimmy R. Jenkins, Sr.
Mr. Reginald Dickens

Bishop W. Darin Moore, Chair 
Dr. David A. Aiken, Sr. 
Dr. Shirley Welch 
Mr. Robert “Bob” Marshall
Atty. Joel G. Bowden
Bishop George Crenshaw
Bishop Kenneth Monroe
Mr. Warren H. Arrington, Jr.

Wednesday, April 29, 2020
11:00 a.m. – 1:00 p.m. 
Conference Call

Bishop George E. Battle, Jr., Chair

I.     Call to Order

II.     Opening Prayer

III.     Chairman’s Welcome and Remarks

IV.     President’s Report

V.     Adjournment with Prayer

Thursday, April 30, 2020
11:00 a.m. – 12:00 p.m.
Conference Call

Bishop Darryl B. Starnes, Sr., Chair 

I.            Opening with Prayer

II.            Review of terms of service of Trustees

III.            Recommendations for Trustees for Dr. Welch, Dr. Smith and Mr. Marshall

IV.            Review and recommendation of Trustee candidates

V.                Board giving

VI.            Set date for new member orientation and board retreat

VII.            Adjournment with Prayer

Thursday, April 30, 2020
11:00am – 12:00pm
Conference Call

Bishop Dennis V. Proctor, Chair

I.     Call to Order

II.     Opening Prayer

III.    Update on the Division of Academic Affairs

IV.     Action Items

1. Presentation of faculty candidate for promotion
2. Presentation of candidates for graduation – May 2, 2020

VI.     Adjournment with Prayer

11:00 a.m. – 12:00 p.m., J.W. Hood Building
President’s Conference Room, Third Floor

Bishop Seth O. Lartey, Chair

I.     Call to Order

II.     Opening Prayer

III.     New Business
       a.    Review of student refunds for Spring 2020
       b.    Review of withdrawal calculations for Spring 2020
       c.    Review of college work-study time sheets for Spring 2020

IV.     Old Business
       a.    Review of student refunds for Spring 2020
       b.    Review of withdrawal calculations for Fall 2019
       c.    Review of college work-study time sheets for Fall 2019
       d.    FISAP (Fiscal Operations Report and Application to Participate) has been submitted for 2018-2019
       e.    IPEDS (Integrated Post-Secondary Education Data System) report has been
                submitted for 2018-2019
       f.    EZ-Audit is due March 31, 2020

V.     Discussion of Legal Affairs

VI.     Adjournment with Prayer

Thursday, April 30, 2020
1:00 p.m. – 2:00 p.m.
Conference Call

Bishop Kenneth Monroe, Chair

I.     Call to Order

II.     Opening Prayer

III.     New Business

1. Shipman Science Building – construction phase
2. Library renovation – project start-up
3. Campus Wi-Fi upgrade started
4. Campus security upgrade under review
5. Campus telephone system upgrade under review

IV.     Old Business

1. Review Master Plan – The Total Learning Environment – Updated

V.     Completed Projects since last Board of Trustee Meeting

1. Installed new boiler at Aggrey Cafe
2. Installed new boiler at Tubman
3. Installed new HVAC roof top at Varick
4. Annual fire inspection performed
5. Roof replacement at Stone Garden – under review
6. Roof replacement at Golar Hall – under review

VI.     Questions and Answers

VII.     Adjournment with Prayer

Thursday, April 30, 2020
1:00 p.m. – 2:00 p.m.
Conference Call

Bishop Staccato Powell, Chair

I.     Call to Order

II.     Opening Prayer

III.     Review of Minutes

IV.     Advancement Report

IV.     Assessment Report

V.     Discussion

VII.     Adjournment

Thursday, April 30, 2020
2:00 p.m. – 3:00 p.m.
Conference Call

Dr. Brenda L. Galloway Smith, Chair

I.    Call to Order

II.    Opening Prayer

III.    Report from the Vice President of Student Affairs – Dr. Orlando W. Lewis

IV.    Report from the SGA President – Mr. AnThony Bowman

IV.    Adjournment with Prayer

Thursday, April 30, 2020
2:00 p.m. – 3:00 p.m.
Conference Call

Mr. David A. Aiken, Sr., Chair

I.   Call to Order

II.   Opening Prayer

III.   Introductions

IV.   Investment Portfolio Review – Chairman Aiken

V.   Other

VI.   Adjournment with Prayer

3:00 p.m. – 4:00 p.m., J.W. Hood Building
Conference Room 206
Price Building, Main Floor

Bishop George E. Battle, Jr., Chair

I.    Call to Order

II.   Opening Prayer

III.  Determine date to present Honorary Degrees to:
            a.   Tony Henderson
            b.   Bernardo Ngunza

IV.  Adjournment with Prayer

Thursday, April 30, 2020
3:00 p.m. – 6:00 p.m.
Conference Call

Bishop W. Darin Moore, Chair

I .      Call to Order

II.    Opening Prayer

III.    New Business
                    a.    Review of the College’s 2019-2020 fiscal year operating budget vs. actual
                    b.    Review of proposed 2020-2021 operating budget for approval
                    c.    Review of the financial statements – unaudited as of March 31, 2020
                    d.    Review accounts payable as of March 31, 2020
                    c.    Notes and bonds payable as of March 31, 2020
                    d.    Review of the College’s investments as of March 31, 2020
                    e.    Review of cash flow projections

IV.       Action Items:
                    Approve 2020-2021 Operating Budget

V.    Old Business

VI.    Other

VII.     Adjournment with Prayer

Friday, May 1, 2020
9:00 a.m.
Teleconference via Zoom

Bishop George E. Battle, Jr., Chair
Presiding 

I.     Call to Order……………………………………....Bishop George E. Battle, Jr., Chair

II.     Invocation Roll Call………………...……Bishop Michael A. Frencher, Sr., Secretary

III.     Minutes………………………………..…..Bishop Michael A. Frencher Sr., Secretary

IV.     Committee Reports

                 a.       Committee on Finance..………………………………...Bishop W. Darin Moore
                 b.       Committee on Investments..…………………………….Dr. David A. Aiken, Sr.
                 c.       Committee on Institutional Advancement, Sponsored Programs and Assessment…………………………………………….…..Bishop Staccato Powell
                 d.       Committee on Academic Affairs…….……………….…Bishop Dennis V. Proctor
                  e.       Committee on Student Affairs………………….… Dr. Brenda L. Galloway Smith 
                   f.       Committee on Physical Plant and Land Use ...….…….…Bishop Kenneth Monroe
                   g.       Committee on Nominations and Honorary Degrees... Bishop George E. Battle, Jr.
                    h.       Committee on Governance……………………...…..Bishop Darryl B. Starnes, Sr.
                    i.       Committee on Internal Audit/Legal Affairs………..….....Bishop Seth O. Lartey           

V.     State of the College…………………………………...…..Dr. Jimmy R. Jenkins, Sr.

VI.     Other Business

VII.    Closing Prayer and Adjournment

Bishop Kenneth Monroe, Bishop Michael A. Frencher, Sr., Bishop Seth O. Lartey, Bishop W. Darin Moore, Dr. David Aiken, Sr., Mr. Nigel Alston, Mr. Warren Arrington, Attorney Joel G. Bowden, Mr. AnThony Bowman, Bishop George E. Crenshaw, Attorney C. Douglas Dixon, Rev. Dr. Johnnie P. Henderson, Mr. Robert Marshall, Bishop Staccato Powell, Dr. Richard Rolle, Jr., Bishop Darryl B. Starnes, Sr., Rev. Dr. Dwayne Walker.

Bishop George E. Battle, Jr. (excused), Bishop Hilliard Dogbe (excused), Bishop U.U. Effiong (excused), Dr. James R. Gavin, III, Bishop Mildred B. Hines (excused), Bishop Dennis Proctor (excused), Dr. Brenda L. Galloway Smith (excused), Dr. Shirley Welch (excused).

Bishop Moore thanked the president and Mr. Dickens for their excellent handling of the funds of the College. He called upon Mr. Dickens to give the report. Mr. Dickens presented the financial statements along with the independent auditor’s report. After discussion relating to the finances of the College, two action items were presented:

 1.) Approval of the 2018-2019 Year-End Financial Audit presented by a representative of Murphy and Company, P.C. This included a financial indicators study, CFI Ratio Analysis for 2014-2019, financial statement as of June 30, 2019 and 2018, together with independent auditor’s report, uniform guidance financial and compliance audit for year end June 30, 2019, and memorandum of recommendations on internal control and other matters, June 30, 2019. It was moved by Bishop Moore and seconded to approve the audit report. Motion passed.

2.) Approval of $1.5 Million line-of-credit for the shortfall due to the enrollment. It was moved by Bishop Moore and seconded to approve this recommendation. President Jenkins stated that there are some things in place to help with the enrollment challenge, including the hiring of a firm to assist with this effort. Motion passed.

Mr. Aiken gave this report. He spoke about the investment policy statement and the investment portfolio review and strategy. He also included the Livingstone College Investment Committee review. The two action items were combined into one. It was moved by Dr. Aiken and seconded to approve the adoption of the strategic asset allocation provided by Wells Fargo and to have the investment policy statement approved by the Board of Trustees. After some discussion, the motion passed.

Bishop Powell called on Dr. Anthony Davis to give this report. Dr. Davis gave an update on institutional advancement, alumni giving, corporate giving, private foundations and other major gift activity. There were three recommendations: 1.) To convene focus group of key stakeholders for the purpose of prospecting and engagement. 2.) To schedule during freshman orientation, a session to discuss support of Livingstone College with an emphasis on giving. 3.) The College engages the Board when submitting grant proposals to external funders to determine if board members have linkage within the proposed funding organizations. It was moved by Bishop Powell and seconded to approve and adopt these recommendations. After some discussion, the motion passed. Dr. Dwayne Walker commended Dr. Davis for this report.

Bishop Starnes presented Dr. Kelli V. Randall to give this report. Dr. Randall gave an update on the Division of Academic Affairs, citing faculty, staff and student accomplishments in the four academic areas that had occurred since the last Board meeting. She also gave an overview of the College’s new Quality Enhancement Plan. There were two action items: 1.) Conflict of Interest Forms. 2.) Board of Trustees self-evaluation. It was moved by Bishop Starnes and seconded that the Board complete these forms. After discussion, the motion passed. Bishop Starnes commended Dr. Randall for her report.

Bishop Frencher presented Dr. Orlando W. Lewis to give this report. Dr. Lewis spoke about the exciting things that took place within the student body, including LC ROCKS, a programmatic thrust to engage LC students in the political process for each election, and other things that took place within the student government. He also shared a report from the SGA President, Mr. AnThony Bowman, who greeted the Board. The report was received by the Board.

Bishop Monroe presented Mr. Dickens to give this report. Mr. Dickens reported on the progress of the Shipman Science Building. He mentioned that the foundation has been poured and the steel beams have arrived. He also mentioned that the roofs will be replaced at Stone Garden Apartments and Goler Hall, and the elevator project at the School of Hospitality Management and Culinary Arts, is complete. The report was received.

It was noted that the Rev. David Williams and Mr. James Hunder, Sr. would be receiving honorary degrees at the Founder’s Day Service 2020. Rev. Williams will be the speaker for this occasion. Bishop Powell recommended that the Rev. Tony Henderson receive an honorary doctorate degree at commencement. Bishop Crenshaw recommended the same for the Rev. Bernardo Ngunza. It was moved by Bishop Lartey and seconded to approve these recommendations. Motion passed.

Bishop Starnes gave this report, which included a discussion on diversifying the Board with mindfulness to recruit women, non-AMEZ church members and financial contributors. There was one action item: Introduce transition to electronic version of board reports. This recommendation was accepted by the Board.

Bishop Lartey presented Mr. Dickens to give this report. Mr. Dickens spoke on student refunds, withdrawal calculations and review of college work study. It was moved by Bishop Lartey and seconded to approve this report. Motion passed.

Following a brief report on electronic board reporting by Donnie Butler, Kimberly Harrington and Dr. State Alexander, Bishop Monroe presented Dr. Jimmy R. Jenkins Sr., to give the president’s report on the State of the College.

Dr. Jenkins stated that most of his report had been given through the vice presidents and department heads. He spoke about the challenges that the College is facing including the enrollment shortage. He mentioned that the College needs more scholarship dollars. He also mentioned that this would be the last Founder’s Day for Bishop George E. Battle, Jr., as chairman of the Board of Trustees. Dr. Jenkins stated that Bishop Battle will receive special recognition during this Founder’s Day program.

Dr. Jenkins presented the new head football coach, Mr. Shawn Gilbert, who will be focusing on building character and winning games. Mr. Gilbert spent a number of years in the NFL. Mr. Gilbert greeted the Board of Trustees.

The president’s report was received with thanks.

Bishop Powell commended the vice chairman for his excellent leadership. Bishop Starnes thanked the leadership of the College. The vice chairman thanked the Board for their support.

There was a motion to adjourn

Closing prayer was offered by Bishop Starnes.

Respectfully Submitted
Bishop Michael A. Frencher, Sr., Secretary

Committee on Academic Affairs

Kelli V. Randall, Ph.D. – Vice President for Academic Affairs

Thursday, April 30, 2020

DIVISION OF ACADEMIC AFFAIRS

Even in the wake of the current public health crisis brought on by the coronavirus pandemic, the Division of Academic Affairs’ faculty and staff continue to move forward with the mission of educating and preparing Livingstone College students to command their rightful place in the global society. Dr. Jenkins made the very difficult decision to suspend traditional face-to-face classes on campus as a safety precaution due to the coronavirus public health crisis. Due to the unique set of circumstances that the coronavirus public health crisis has placed us within, Dr. Jenkins requested a waiver to accommodate emergency temporary relocation of instruction and exception to policy requiring SACSCOC approval for distance learning. SACSCOC President, Dr. Belle S. Wheelan, approved Dr. Jenkins’ request and subsequently, Livingstone College was approved to use its Blackboard learning management system to conduct remote or distance learning all the way through December 31, 2020.

Faculty use Blackboard as the primary means of instructing and communicating with students. In addition to Blackboard, faculty have used the live stream feature of ECHO 360: Lecture Capture, YouTube, iMovie, Zoom, Google Hangout, Google Docs, virtual labs, course packs, e-mail and cell phones as means of teaching, communicating and interacting with students. Pre-recorded lectures and discussion board participation have proven to be productive. In some instances, course packs have been created and distributed to students as supplemental materials to enhance distance learning. Livingstone’s IT Department and Blackboard coordinator, Mr. Damein Greatheart, have made themselves available for technical support and assistance to those who need help and guidance navigating the features of Blackboard and email.

Faculty have demonstrated accountability in their commitment to students by making themselves available during class times and through virtual office hours. Faculty have also bent over backwards to make themselves accessible to students via email, telephone and Blackboard. Staff members working in the Success Center, library and Registrar’s Office have also been able to offer continued student support services in digital, remote and distance learning formats. Therefore, I am confident in saying that the Division of Academic Affairs has been able to continue to provide assistance, answer questions, and provide continued excellence in teaching and learning despite the coronavirus pandemic.

GEORGE E. BATTLE, JR. SCHOOL OF BUSINESS – Dean R.D. Sharma

The School of Business has started reviewing its academic programs and course curricula in accounting, business administration, CIS and sport management with a view to make them comparable, cost effective and more marketable to our students.

Dr. Crowley invited three speakers to talk to sport management students about the importance of and opportunities in the field. Several sport management majors got invited to work the 2020 Basketball Final in Atlanta, Georgia.

Dr. Crowley developed a new sale technique course. He also developed an articulation agreement between Livingstone College and Missouri State University for Livingstone students to take graduate classes while still in undergraduate school to transfer upon completion at Livingstone. Dr. Crowley also developed a sport management senior exit exam.

Mr. Christopher Davis, instructor of sport management, created a senior capstone class entitled, “Detailed Sport.”

Dr. Colin Pillay investigated the opportunity to create a partnership with a Japanese University for the Student Exchange Program.

DIVISION OF EDUCATION, PSYCHOLOGY & SOCIAL WORK – Dean Mary Steltz

The Teacher Education Department submitted its Self-Study Report to CAEP in October 2019 and hosted the CAEP site visitors on December 1-3, 2019. Prior to the site visit, the Formative Feedback Response was submitted on all five standards. At that time, our Education Program had multiple AFIs (Areas for Improvement) in all five standards, as well as stipulations in three of the five standards. The site visit was a successful endeavor riddled with support and participation by all stakeholders. The final report was submitted to the Accreditation Council and showed no areas for improvement in any of the standards, but one stipulation relating to our implementation of a functioning quality assurance system with shared governance with our P-12 partners. The rejoinder to the final report was sent and accepted. It contained details of how we will implement a quality assurance system for all stakeholders. The Accreditation Council is scheduled to make a final decision on our program on April 25, 2020, via Zoom. At that time, we will be allowed to respond to any questions that may be asked. Livingstone College is on track to receive accreditation for the next 10 years. At a maximum, our program may have a review in 18 months to ensure that we do have a functional quality assurance system in place.

Mrs. Jacqueline Krider (December 2019 graduate) completed her application for an initial teacher license with the North Carolina Department of Public Instruction and was granted approval. She is the first graduate from our program since the 2017-2018 academic year.

DIVISION OF LIBERAL ARTS & HUMANITIES – Dean Hilton Kelly

Hilton Kelly, Dean & Professor of Sociology

Published co-authored article:  Kelly, H. & Loder-Jackson, T.  “Teachers.”  In Steven Reich (Ed.), The World of Jim Crow: A Daily Life Encyclopedia (pp. 147-150).  Santa Barbara, CA:  ABC-CLIO.

Published an article:  AESA Presidential Address | “Toward a Moratorium on Publishing in the Field of Educational Studies: Where is This Train Going?”  Educational Studies, 55(1):  1-11.

Invited to serve on the Editorial Review Board of The Western Journal Black Studies.

Invited to serve on the Editorial Review Board of Educational Theory journal. (2^nd appointment)

Jane Splawn, Professor of English

Published an article: “Homosocial Desire in Tsitsi Dangarembga’s Everyone’s Child.”  Wagadu: A Journal of Transnational Women’s and Gender Studies, Fall 2019, vol. 20, pp.114-129.

Presented paper “Ritual Weaving in Ntozake Shange’s For Colored Girls and Spell #7,” 45^th Annual African Literature Association, Columbus, Ohio, May, 2019.

1. J. Simms-Maddox, Chair & Professor of Political Science

Awarded semi-finalist for the CLUE Book Awards in the suspense and thriller category for Mystery in Harare: Priscilla’s Journey into Southern Africa, © 2017.  The CLUE Book Awards for Suspense & Thriller is a part of the Chanticleer International Book Reviews and Media.  To date, Mystery in Harare is the second book in a four-part and growing novel series.

Wyndham Whynot, Professor of History

Published review of “Burundi: The Biography of a Small African Country,” rev., by Nigel Watt, (London, UK: Hurst & Company, 2016)

Refereed Paul Chiudza Banda’s Decolonizing the BSAC in Nyasaland: Economic and Developmental Implications, 1944–1967 for the Association for the Study of the Middle East & Africa, published in Journal of the Middle East and Africa, Vol 10, Issue 4, OCT-DEC 2019.

Dr. DaVaughn Miller, Chair & Associate Professor of Music

Served as Committee Member for the Southern Association of Colleges and Schools: Commission on Colleges, Off-Site Reaffirmation Committee Member, Arts Institute of Atlanta, April 22-24, 2020.

Served as Committee Member for the Southern Association of Colleges and Schools: Commission on Colleges, Off-Site Reaffirmation Committee Member, Spelman College, May 26-28, 2020.

DIVISION OF MATHEMATICS & SCIENCE – Dean Dawn McNair

On February 14, 2020, the Division of Mathematics and Science, in collaboration with NSF SUPPORT, hosted Research, Reflection and Readiness (R-cubed), a professional development workshop.  This event provided training on cloud-based and course-based innovative technology tools. Faculty and staff from the STEM disciplines provided feedback on the future research vision. Best practices were discussed to build a robust research and entrepreneurial platform for the Livingstone science community. 

Professor Gordon Miller, assistant professor of biology, has been invited to participate in the 2020 Air Force Research Lab Summer Faculty Fellowship Program. Professor Miller will be working alongside Air Force researchers to further develop perovskite solar cells and its production of electrons for renewable energy. This opportunity creates a pathway for the Division of Mathematics and Science to compete for government contracts in the future as we program the new F. George Shipman Annex.

 Four Livingstone College students presented at the 10th annual National Emerging Researchers Conference, sponsored by the National Science Foundation and American Association for the Advancement of Science, in Washington, DC. Mr. Tenecious Underwood received first place in the computer science category. The Division is most proud of this accomplishment.

Grantsmanship - Dr. Dawn McNair is preparing to submit a Scholarships in Science, Technology, Engineering and Mathematics proposal (S-STEM) to the National Science Foundation. The proposal, titled “Inaugural Scholarship Program In Research and Entrepreneurship (InSPIRE) seeks to:

• Enhance educational, research and entrepreneurship opportunities
• Attract, recruit, retain and graduate talented STEM students
• Enhance STEM graduate school and workforce development through work-based learning and entrepreneurship.

InSPIRE will generate knowledge to advance understanding of how interventions or evidence-based curricular and co-curricular activities affect the success, retention, transfer, academic/career pathways, and graduation of students with demonstrated financial need. (Proposed Amount:  $650,000)

Dr. Lawrence Flowers is preparing to submit a research proposal to the National Institutes of Health on Investigating the Role of SU11274 in Prostate Cancer Cells.  (Proposed Amount: $300, 000)

HOLISTIC COLLEGE / SUCCESS CENTER – Mrs. M. Stephanie Jones

The Success Center has developed and is implementing online support services since March 19 to provide continued support to students who are away from campus due to the coronavirus pandemic. Students have online access to all Success Center personnel through media such as GoogleDocs, GroupMe, Twitter, email, Zoom, Blackboard and telephone. According to the first week report of online services, more than 100 contacts have been made through text, email, GroupMe, Blackboard and Google Docs. By the second and third weeks, hundreds more contacts had been made.

SUCCESS CENTER DATA TABLE

REGISTRAR’S OFFICE – Ms. Wendy Jackson

After 20-plus years and under the direction of Dr. Randall, the college has contracted with Iron Mountain Service Company of Charlotte to digitize the academic records of students enrolled at the college prior to 1991. The records include the transcripts of former students, registration, drop/add forms and grade sheets. The admission files that are formulated in the admissions office and forwarded to the Office of the Registrar after the student enrolls are also being maintained in the IM off-site secured storage facility. Prior to this method, academic transcripts recorded on 9x12 card stock, were secured in fire proof file cabinets in the Registrar’s Office. The digitizing of records is in keeping with the SACS criteria for record management and retrieval. Once the digitizing of all records is completed, designated college officials will be able to review records within the IM OnBase portal. The OnBase system portal will also allow the College to scan documents into the system within the confines of the office. Academic records of students enrolling 1991 and later are stored within the official college software system, Jenzabar, and is backed up daily by the IT Department.

QUALITY ENHANCEMENT PLAN (QEP) & SACSCOC REAFFIRMATION UPDATE

On April 1, 2020, Livingstone College submitted its two nominees for lead QEP evaluator: (1) Dr. Shirley Manigault of Winston-Salem State University and (2) Dr. LaTonya Rogers of Fisk University. Our SACSCOC VP, Dr. Stephanie Kirschmann, will make the final selection. The selected nominee will serve on the On-Site Reaffirmation Committee as lead QEP evaluator. The lead QEP evaluator acts and speaks on the behalf of Livingstone College, and guides the rest of the committee in making its assessment of whether the college has a compliant QEP project outlined. Currently, the QEP Steering Committee is in the process of outlining the goals, assessment measures and assessment plan to be used to fully implement the QEP. The QEP Steering Committee works under the leadership and direction of QEP director, Ms. Esther Bruce, and the SACSCOC accreditation liaison, Dr. Randall. Notably, the QEP is a five-year self-study that will lead us into our Fifth-Year Interim Report in the year 2026. Livingstone College’s Compliance Certification Report (CCR) was submitted to members of the Off-Site Review Committee & SACSCOC office on March 2, 2020. The CCR is in the process of being reviewed by the Off-Site Committee. The Off-Site Committee will report its findings, which must be addressed in what’s called a Focused Report. The Focused Report along with the QEP  is due by September 7, 2020, six weeks prior to the college’s October 19-22, 2020, On-Site Reaffirmation Committee visit. Livingstone College will have an advisory visit with our assigned SACS VP, Dr. Stephanie Kirschmann, in June 2020. Given the coronavirus pandemic, the visit may be a virtual one. 

Committee on Academic Affairs

Kelli V. Randall, Ph.D. – Vice President for Academic Affairs

Thursday, April 30, 2020

DIVISION OF ACADEMIC AFFAIRS

Even in the wake of the current public health crisis brought on by the coronavirus pandemic, the Division of Academic Affairs’ faculty and staff continue to move forward with the mission of educating and preparing Livingstone College students to command their rightful place in the global society. Dr. Jenkins made the very difficult decision to suspend traditional face-to-face classes on campus as a safety precaution due to the coronavirus public health crisis. Due to the unique set of circumstances that the coronavirus public health crisis has placed us within, Dr. Jenkins requested a waiver to accommodate emergency temporary relocation of instruction and exception to policy requiring SACSCOC approval for distance learning. SACSCOC President, Dr. Belle S. Wheelan, approved Dr. Jenkins’ request and subsequently, Livingstone College was approved to use its Blackboard learning management system to conduct remote or distance learning all the way through December 31, 2020.

Faculty use Blackboard as the primary means of instructing and communicating with students. In addition to Blackboard, faculty have used the live stream feature of ECHO 360: Lecture Capture, YouTube, iMovie, Zoom, Google Hangout, Google Docs, virtual labs, course packs, e-mail and cell phones as means of teaching, communicating and interacting with students. Pre-recorded lectures and discussion board participation have proven to be productive. In some instances, course packs have been created and distributed to students as supplemental materials to enhance distance learning. Livingstone’s IT Department and Blackboard coordinator, Mr. Damein Greatheart, have made themselves available for technical support and assistance to those who need help and guidance navigating the features of Blackboard and email.

Faculty have demonstrated accountability in their commitment to students by making themselves available during class times and through virtual office hours. Faculty have also bent over backwards to make themselves accessible to students via email, telephone and Blackboard. Staff members working in the Success Center, library and Registrar’s Office have also been able to offer continued student support services in digital, remote and distance learning formats. Therefore, I am confident in saying that the Division of Academic Affairs has been able to continue to provide assistance, answer questions, and provide continued excellence in teaching and learning despite the coronavirus pandemic.

GEORGE E. BATTLE, JR. SCHOOL OF BUSINESS – Dean R.D. Sharma

The School of Business has started reviewing its academic programs and course curricula in accounting, business administration, CIS and sport management with a view to make them comparable, cost effective and more marketable to our students.

Dr. Crowley invited three speakers to talk to sport management students about the importance of and opportunities in the field. Several sport management majors got invited to work the 2020 Basketball Final in Atlanta, Georgia.

Dr. Crowley developed a new sale technique course. He also developed an articulation agreement between Livingstone College and Missouri State University for Livingstone students to take graduate classes while still in undergraduate school to transfer upon completion at Livingstone. Dr. Crowley also developed a sport management senior exit exam.

Mr. Christopher Davis, instructor of sport management, created a senior capstone class entitled, “Detailed Sport.”

Dr. Colin Pillay investigated the opportunity to create a partnership with a Japanese University for the Student Exchange Program.

DIVISION OF EDUCATION, PSYCHOLOGY & SOCIAL WORK – Dean Mary Steltz

The Teacher Education Department submitted its Self-Study Report to CAEP in October 2019 and hosted the CAEP site visitors on December 1-3, 2019. Prior to the site visit, the Formative Feedback Response was submitted on all five standards. At that time, our Education Program had multiple AFIs (Areas for Improvement) in all five standards, as well as stipulations in three of the five standards. The site visit was a successful endeavor riddled with support and participation by all stakeholders. The final report was submitted to the Accreditation Council and showed no areas for improvement in any of the standards, but one stipulation relating to our implementation of a functioning quality assurance system with shared governance with our P-12 partners. The rejoinder to the final report was sent and accepted. It contained details of how we will implement a quality assurance system for all stakeholders. The Accreditation Council is scheduled to make a final decision on our program on April 25, 2020, via Zoom. At that time, we will be allowed to respond to any questions that may be asked. Livingstone College is on track to receive accreditation for the next 10 years. At a maximum, our program may have a review in 18 months to ensure that we do have a functional quality assurance system in place.

Mrs. Jacqueline Krider (December 2019 graduate) completed her application for an initial teacher license with the North Carolina Department of Public Instruction and was granted approval. She is the first graduate from our program since the 2017-2018 academic year.

DIVISION OF LIBERAL ARTS & HUMANITIES – Dean Hilton Kelly

Hilton Kelly, Dean & Professor of Sociology

Published co-authored article:  Kelly, H. & Loder-Jackson, T.  “Teachers.”  In Steven Reich (Ed.), The World of Jim Crow: A Daily Life Encyclopedia (pp. 147-150).  Santa Barbara, CA:  ABC-CLIO.

Published an article:  AESA Presidential Address | “Toward a Moratorium on Publishing in the Field of Educational Studies: Where is This Train Going?”  Educational Studies, 55(1):  1-11.

Invited to serve on the Editorial Review Board of The Western Journal Black Studies.

Invited to serve on the Editorial Review Board of Educational Theory journal. (2^nd appointment)

Jane Splawn, Professor of English

Published an article: “Homosocial Desire in Tsitsi Dangarembga’s Everyone’s Child.”  Wagadu: A Journal of Transnational Women’s and Gender Studies, Fall 2019, vol. 20, pp.114-129.

Presented paper “Ritual Weaving in Ntozake Shange’s For Colored Girls and Spell #7,” 45^th Annual African Literature Association, Columbus, Ohio, May, 2019.

1. J. Simms-Maddox, Chair & Professor of Political Science

Awarded semi-finalist for the CLUE Book Awards in the suspense and thriller category for Mystery in Harare: Priscilla’s Journey into Southern Africa, © 2017.  The CLUE Book Awards for Suspense & Thriller is a part of the Chanticleer International Book Reviews and Media.  To date, Mystery in Harare is the second book in a four-part and growing novel series.

Wyndham Whynot, Professor of History

Published review of “Burundi: The Biography of a Small African Country,” rev., by Nigel Watt, (London, UK: Hurst & Company, 2016)

Refereed Paul Chiudza Banda’s Decolonizing the BSAC in Nyasaland: Economic and Developmental Implications, 1944–1967 for the Association for the Study of the Middle East & Africa, published in Journal of the Middle East and Africa, Vol 10, Issue 4, OCT-DEC 2019.

Dr. DaVaughn Miller, Chair & Associate Professor of Music

Served as Committee Member for the Southern Association of Colleges and Schools: Commission on Colleges, Off-Site Reaffirmation Committee Member, Arts Institute of Atlanta, April 22-24, 2020.

Served as Committee Member for the Southern Association of Colleges and Schools: Commission on Colleges, Off-Site Reaffirmation Committee Member, Spelman College, May 26-28, 2020.

DIVISION OF MATHEMATICS & SCIENCE – Dean Dawn McNair

On February 14, 2020, the Division of Mathematics and Science, in collaboration with NSF SUPPORT, hosted Research, Reflection and Readiness (R-cubed), a professional development workshop.  This event provided training on cloud-based and course-based innovative technology tools. Faculty and staff from the STEM disciplines provided feedback on the future research vision. Best practices were discussed to build a robust research and entrepreneurial platform for the Livingstone science community. 

Professor Gordon Miller, assistant professor of biology, has been invited to participate in the 2020 Air Force Research Lab Summer Faculty Fellowship Program. Professor Miller will be working alongside Air Force researchers to further develop perovskite solar cells and its production of electrons for renewable energy. This opportunity creates a pathway for the Division of Mathematics and Science to compete for government contracts in the future as we program the new F. George Shipman Annex.

 Four Livingstone College students presented at the 10th annual National Emerging Researchers Conference, sponsored by the National Science Foundation and American Association for the Advancement of Science, in Washington, DC. Mr. Tenecious Underwood received first place in the computer science category. The Division is most proud of this accomplishment.

Grantsmanship - Dr. Dawn McNair is preparing to submit a Scholarships in Science, Technology, Engineering and Mathematics proposal (S-STEM) to the National Science Foundation. The proposal, titled “Inaugural Scholarship Program In Research and Entrepreneurship (InSPIRE) seeks to:

• Enhance educational, research and entrepreneurship opportunities
• Attract, recruit, retain and graduate talented STEM students
• Enhance STEM graduate school and workforce development through work-based learning and entrepreneurship.

InSPIRE will generate knowledge to advance understanding of how interventions or evidence-based curricular and co-curricular activities affect the success, retention, transfer, academic/career pathways, and graduation of students with demonstrated financial need. (Proposed Amount:  $650,000)

Dr. Lawrence Flowers is preparing to submit a research proposal to the National Institutes of Health on Investigating the Role of SU11274 in Prostate Cancer Cells.  (Proposed Amount: $300, 000)

HOLISTIC COLLEGE / SUCCESS CENTER – Mrs. M. Stephanie Jones

The Success Center has developed and is implementing online support services since March 19 to provide continued support to students who are away from campus due to the coronavirus pandemic. Students have online access to all Success Center personnel through media such as GoogleDocs, GroupMe, Twitter, email, Zoom, Blackboard and telephone. According to the first week report of online services, more than 100 contacts have been made through text, email, GroupMe, Blackboard and Google Docs. By the second and third weeks, hundreds more contacts had been made.

SUCCESS CENTER DATA TABLE

REGISTRAR’S OFFICE – Ms. Wendy Jackson

After 20-plus years and under the direction of Dr. Randall, the college has contracted with Iron Mountain Service Company of Charlotte to digitize the academic records of students enrolled at the college prior to 1991. The records include the transcripts of former students, registration, drop/add forms and grade sheets. The admission files that are formulated in the admissions office and forwarded to the Office of the Registrar after the student enrolls are also being maintained in the IM off-site secured storage facility. Prior to this method, academic transcripts recorded on 9x12 card stock, were secured in fire proof file cabinets in the Registrar’s Office. The digitizing of records is in keeping with the SACS criteria for record management and retrieval. Once the digitizing of all records is completed, designated college officials will be able to review records within the IM OnBase portal. The OnBase system portal will also allow the College to scan documents into the system within the confines of the office. Academic records of students enrolling 1991 and later are stored within the official college software system, Jenzabar, and is backed up daily by the IT Department.

QUALITY ENHANCEMENT PLAN (QEP) & SACSCOC REAFFIRMATION UPDATE

On April 1, 2020, Livingstone College submitted its two nominees for lead QEP evaluator: (1) Dr. Shirley Manigault of Winston-Salem State University and (2) Dr. LaTonya Rogers of Fisk University. Our SACSCOC VP, Dr. Stephanie Kirschmann, will make the final selection. The selected nominee will serve on the On-Site Reaffirmation Committee as lead QEP evaluator. The lead QEP evaluator acts and speaks on the behalf of Livingstone College, and guides the rest of the committee in making its assessment of whether the college has a compliant QEP project outlined. Currently, the QEP Steering Committee is in the process of outlining the goals, assessment measures and assessment plan to be used to fully implement the QEP. The QEP Steering Committee works under the leadership and direction of QEP director, Ms. Esther Bruce, and the SACSCOC accreditation liaison, Dr. Randall. Notably, the QEP is a five-year self-study that will lead us into our Fifth-Year Interim Report in the year 2026. Livingstone College’s Compliance Certification Report (CCR) was submitted to members of the Off-Site Review Committee & SACSCOC office on March 2, 2020. The CCR is in the process of being reviewed by the Off-Site Committee. The Off-Site Committee will report its findings, which must be addressed in what’s called a Focused Report. The Focused Report along with the QEP  is due by September 7, 2020, six weeks prior to the college’s October 19-22, 2020, On-Site Reaffirmation Committee visit. Livingstone College will have an advisory visit with our assigned SACS VP, Dr. Stephanie Kirschmann, in June 2020. Given the coronavirus pandemic, the visit may be a virtual one. 

Division of Student Affairs – Board Report
Dr. Orlando Lewis. – Vice President for Student Affairs
Thursday, April 30, 2020

The Division of Student Affairs continues to make strides through out-of-classroom experiences, student development and intentional engagement that undergird the Dr. Jenkins Holistic College Retention Model.

On March 26, 2020, the director of Counseling Services took part in a CIAA Schools Counselors’ Meeting via Zoom due to COVID-19 and discussed the following: 1. Sharing Solution, 2. Scheduling Appointments, 3. Group Counseling, 4. New Ideas to Share, 5. Legal Issues (insurance, cell, etc.) and 6. Online Counseling Company.

The Livingstone College Counseling Center has begun consulting with Cardinal Innovations, which is the Managed Care Organization that is the gatekeeper for mental health resources for Rowan County. There are current gains toward establishing a resource manual including available resources for medication management, psychiatric services, psychotherapy, extended critical care needs, after-hours emergencies, text help (HIPAA approved) and tele-therapy services (in-house and referred).

The Student Government Association & Royal Court began their election process with an interest meeting and more than 50 packets were distributed to students interested in running for the 2020-2021 leadership roles. The SGA election process continued during the Spring 2020 semester with a successful virtual campaign season. Elections were held on Thursday, April 16, 2020, from 10 a.m. to 6 p.m. The Mister & Miss Livingstone College Pageant will take place Saturday, August 29, 2020.

The Office of Student Activities planned a successful virtual programming calendar from March 29 through April 24 that included innovative and creative activities for students to participate in each day via social media. These programs included: Motivation Monday; Tik Tok Tuesday Challenges; LC’s Got Talent – Virtual Talent Show; Cooking at Home with OSA; Get Fit Fridays – Health & Wellness demonstration;            A Family that Prays Together – Conference Call Prayer Line; and Virtual Gym Jam.

Livingstone College Campus Ministries hosted a family assembly in lieu of fall revival with Bishop Sir Walter Mack serving as guest minister. Campus Ministries partnered with the Student Government Association to hold prayer in the Residence Halls. A GroupMe messaging group was started for students who are interested in prayer for family members.Campus Ministry staff is available to students for individual and group counseling.

The Division of Student Affairs remains committed to synergizing classroom study and extracurricular activities to create a resounding effect on student learning.

Anthony Davis, Vice President for Institutional Advancement                                                                                                                          

 April 30, 2020

This has been a very active period for the Division of Institutional Advancement. Exactly two weeks after our last meeting, our world was altered as a result of the contagion, COVID-19 coronavirus. This report covers activity for the Division of Institutional Advancement through the period ending on March 31, 2020 (the third quarter).

Alumni Giving: At the end of the third quarter, March 31, 2020, alumni giving is recorded at $408,827, compared to the end of the third quarter 2019, where we secured $301,350 in alumni contributions, a 36 percent increase. Please note: Securing $408,827 represents significant growth from this constituency group driven by significant major gift activity, a strong homecoming and year end appeal. At the close of the fiscal year ending June 30, 2019, alumni giving was recorded at $382,253. Therefore, at the end of the third quarter, we have already exceeded last year’s alumni giving total by 7 percent at the end of three quarters.

Individual Giving: At the end of the third quarter, individual giving is recorded at $133,931. This represents a 32 percent increase when compared to $101,351 secured during the same period last year.

Corporate Giving: During the third quarter, corporate giving is recorded at $287,610, compared to $64,063 this same period last year, representing a 349 percent increase from this constituency group.

Foundation Giving: During this period, we received a gift from the Cannon Foundation in the amount of $100,000. Earlier this period, we solicited the foundation for philanthropic support in the amount of $500,000 to support several capital projects and student scholarships. In addition to the $100,000, we were also notified that we will receive an additional $250,000 from the Cannon Charitable Trust and they will meet in May to consider the remaining balance of our funding request. The proceeds from this grant award will be recorded and reported in the next quarter once the funds are actually received in house.

Special Projects: This quarter, we received notification that Livingstone College will be the beneficiary of a $500,000 grant award from the National Parks Service in support of the Monroe Street School Restoration Project. This grant award will enable the college to stabilize the existing structure and position us to investigate further and future development of this facility. Also, this award is timely as we are working with Self Help Credit Union, the largest entity of its kind, to determine possible revenue generating opportunities for the college, thus positively impacting our economic model.

Special Events: We successfully executed the largest Business After Hours event with the Rowan County Chamber of Commerce during this quarter. Promoted as “A Taste of Livingstone,” more than 350 attendees from the Rowan County business community had an opportunity to visit our School of Culinary Arts and Hospitality Management. Our students showcased their talents and exemplary culinary arts skills. The Chamber stated this was not only its largest event of this nature, it was also the most diverse. This event provided the College with a platform to promote our facility and culinary arts program, and to communicate our narrative of significance and importance in the context of the higher educational ecosystem in the City of Salisbury and Rowan County. We produce graduates who are Resilient, Relevant and Ready!

The UNCF 2019/2020 Joint Campaign: On March 31, 2019, we successfully completed our UNCF joint campaign. This year, we were assigned a joint campaign goal of $125,000, which was accomplished on schedule. This is significant. We were able to meet our goal after being forced to abandon our plans to execute our two final special events related to our UNCF effort due to COVID-19. However, one of our signature events this quarter was our Share Your Love program, which was executed with excellence during our Founder’s Day celebration in February.  This year, through our UNCF partnership, we will receive more than $475,000 in unrestricted revenue and scholarship support.

The CARES Act: The COVID-19 global pandemic could potentially place a strain on the college’s current economic model. Shortly after it was determined that this contagion would adversely impact the nation’s economy, a discussion emerged as to how higher education institutions would recover due to the economic downturn related to COVID-19 with a compelling narrative. We were asked to share how the coronavirus would impact our campus and how we might leverage potential stimulus dollars as a part of an overall recovery effort. This discussion was facilitated by our partners at UNCF and their governmental affairs group. As a result of their engagement, and engagement from other educational partners, more than $30,000,000,000 was allocated for higher education institutions outlined in the CARES Act. Listed below are four possible revenue streams outlined in the legislation that will support the economic model of Livingstone College.  

Revenue Stream #1: $3 trillion has been allocated in support of the economic recovery to the states. And, all higher education institutions are eligible to receive funds allocated to the states administered by the Office of the Governor. We are working with the president of North Carolina Independent Colleges and Universities (NCICU) as we make our case for funding from this allocation as an independent college serving a socioeconomically vulnerable population adversely impacted by this pandemic.

Revenue Stream #2: As a higher education institution, approximately $13 trillion was appropriated through the CARES Act and will be administered by the Department of Education.  The number of students receiving Pell grants in the context of an institution’s total enrollment will determine an institutions allocation. We have been notified by the Department of Education that Livingstone College will receive $2.5 million from this revenue stream based upon the aforementioned criteria. 

Revenue Stream #3: The CARES Act allocated $1 billion for minority serving institutions. HBCUs are the largest beneficiary of this funding and were allocated $576 million. The amount Livingstone College will receive is based upon the following data points:

• The total number of students who qualify and receive Pell grants
• The institution’s total enrollment
• The institution’s endowment

With 90 percent of our population qualifying for Pell grants, an enrollment of less than 1,200 students and a modest endowment of $5 million, we are poised to receive a significant award from this pool of recovery funds. 

Revenue Stream #4: Institutions of higher learning meet the qualifications to apply for a forgivable loan of up to $10 million through the Paycheck Protection Program. Designed to keep your staff employed through these uncertain times, this program provides small businesses with funds to pay up to 8 weeks of payroll costs including benefits. Funds can also be used to pay interest on mortgages, rent and utilities.

Chief. William E. Moody

LIVINGSTONE CAMPUS
POLICE/SECURITY DEPARTMENT BOARD REPORT

April 2020

Residence Hall (Safety Checks)

The officers are working closely with the residence hall directors to prevent/reduce crime. Once COVID-19 was discovered to be spreading across our nation, I instructed officers to desist from entering inside the residence halls for their own safety unless they were called by the residence hall directors. The officers were to ensure all residence hall doors were secured with all windows closed on the first floor. They did a great job keeping the residence halls secured and unauthorized people from entering the buildings.

Emergency (Active Shooter Preparation)

Our department is working with Mr. Stanley Bryant and Mr. Chong Dan on getting a new emergency alert system. Mr. Bryant had received all quotes and what steps were needed to implement the new system. This program has been placed on hold due to the pandemic.

Security Officer Training

Conversations have been held with retired highway patrolman Farmer about training our security officers on hand-to-hand techniques. Mr. Farmer is a certified martial artist with many years of hand-to-hand combat as well as being a weapons instructor. We discussed teaching the security officers these techniques that would be less lethal to gain/maintain control of a disorderly person(s). In today’s security field, it is imperative that officers are properly trained to address any given situation. The state of North Carolina does not allow unsworn personnel to carry a firearm on a college campus, and we are grateful to have both sworn and unsworn personnel at Livingstone.

Police officers have yearly mandatory classes to maintain their certifications. I am a certified instructor of North Carolina Training and Standards, along with retired Lieutenant Michael Grier (Kannapolis Police Department) and retired Lieutenant Damian Josey (Kannapolis Police Department). These men have agreed to work with me in setting up and getting the security officers trained.

The mandatory classes for security to take are as follows: Active Shooter; Emergency Response; Career Survival: Truth or Consequences; Career Survival: Leadership and Mentoring; Civil Liability; Crime Prevention 1,2 & 3; Domestic Violence: Lesbian, Gay, Bisexual and Transgender Relationships; Responding to Individuals with Mental Illness; and Officer Safety to name a few.  My desire is to give our officers the best training possible to assist them in effectively and safely executing their jobs without injury.

Hiring

During this reporting period, I have had conversations with Sgt. Lancaster who is a basic law enforcement instructor for Rowan Cabarrus Community College. Lancaster advised he may have several people who may be interested in working at Livingstone as a campus police officer. Lancaster has been working closely with me in finding officers interested in working on a college campus as it is very challenging to get officers from the streets to work on campus. The main issue is getting them through the training and standards processes in Raleigh.

I have several applicants for security positions and will be contacting them for interviews once this pandemic is over.

Dr. State W. Alexander III
Executive Assistant to the President
VP of Communications and Public Relations

Kimberly Harrington
Assistant Director of Public Relations                                                                                            

Tanya Turner
Administrative coordinator                 

Donnie Butler
Webmaster, Senior Graphic Artist
Print Shop Manager                                                                                                           

Garette Hunter
Print shop administrative assistant
                                                                                                                                                                                                                              
Keith Anderson
Radio station manager
Audio/visual coordinator

Preston Gillespie
Station assistants

Ashley Warren
Station assistants

Content is fire. Social media is gasoline. – Jay Baer

Board Report – April 2020

The coronavirus pandemic has forced institutions of higher learning to rely on online marketing and social media to stay connected to students and to develop creative ways in doing so. Fortunately, our team had already implemented popular trends, such as live streaming and Zoom, in addition to developing a broadcast studio at our campus radio station, which have all aided in student engagement during this unprecedented time in history.

Before campus closed, our division developed an online marketing strategy that we are executing while successfully working from home. Additionally, this division has been very instrumental in assisting other departments in communicating their messages via online and on social media.

The following are highlights of our division’s accomplishments this quarter:

• Recorded two “quarantine’ video messages from President Jenkins at our broadcast studio and promoted on our official social media pages and in GroupMe messaging apps through student activities.
• Created 360-degree virtual tour of campus/buildings to aid Admissions with recruitment and to post on our website in lieu of no in-person visits.
• Created Meet the Professor video series to highlight members of faculty (and staff members) in lieu of in-person tours and Open House and promoted on social media and website.
• Conducted virtual interviews with student leaders on social media regarding the quarantine, coping mechanisms and how they are adjusting to the new normal.
• Hosted three virtual quarantine day parties featuring various deejays, garnering thousands of views combined. The first party received more than 7,000 views alone.
• Coordinated TV interview with WBTV for Dr. Jenkins to discuss how the financial assistance from CARES Act would help Livingstone.
• Website launched new quarantine bulletin board page, a one-stop shop for all events and activities for students during quarantine period.
• Assisted in assembling course packets from Academic Affairs to be mailed to students.
• Assisted in putting together personalized Blue Bear Buddy letters to freshmen students.
• Assembled Stone cards to send to acknowledged students.
• Broadcasted inspirational messages from staff member to air on radio station, as well as released inspirational messages from Campus Ministries via email to all faculty, staff and students.
• Updated programming at radio station to include more historical facts on black history.
• Produced video from a recruitment tour to Anson High School
• Created coronavirus content on our website prior to campus closing including guidelines by the CDC.
• Released six press releases, one Peebles and one death advisory
• Live streamed basketball games and broadcasted live from the CIAA
• Arranged two Charlotte TV interviews (WBTV and WCNC) and one radio interview (105.3 FM) during CIAA tournament featuring Dr. Davis and new football coach, Sean Gilbert
• Promoted Roger Ray being CIAA Player of the Year on social media and website, as well as news release.

Please reference the Finance Committee “Financial Highlights” per the Finance Book.

Lamonte Massie-Sampson, Athletic Director

Spring 2020 Athletic Department Board Report

Overview

The Athletic Department has operated effectively in spite of staffing changes. The department is in the process of being fully staffed by July 2020 and would then be in position to operate more efficiently. We are extreemly excited about building off of past events and creating new opportunities for the department.

Due to the COVID-19 situation, all spring sports and spring events were canceled. The NCAA has provided continuous guidance in assisting our student-athletes in possible future spring sport competitions and eligbility. Our student-athletes left campus in mid-March and are currently conducting their academic responsibilities via remote instruction, which was initiated by our college. Great emphasis is being placed by our department to ensure that our student-athletes have a smooth transistion in this mode of instruction.

All head coaches provided their student-athletes sport specific strength and conditioning manuals. It has been adjusted to include instruction for the spring.

Coach additions

Sean Gilbert – Head Football Coach

Michael Austin – Assistant Football Coach

Andrew Jordan – Assistant Football Coach

Jamar Harp – Assistant Football Coach

Upcoming Main Events (Tentative)

Football Kickoff Luncheon                        July 29th             10:30 a.m. – 1 p.m.                        LC Hotel

Esports

This spring, in collaboration with the Sport Management Deprtment, we are rolling out our new Esports Program. Esports is competitive online gaming against other colleges. Our goal is to have 20 new student-athletes. We will be one of the first HBCUs to officially start an eSports competition program. 

Blue Bear Summer Camps

All summer camps have been canceled for Summer 2020 due to COVID-19.

Marketing Initiatives

The Blue Bear Sports Network, in collaboration with the Office of Communications and Public Relations, has evaluated the past production year and will be using this evaluation to provide a better fan and customer experience. Additionally, software and hardware will be purchased to enhance the graphics, connectivity reliability, and fan interaction. 

BBSN has increased the profile and exposure of Livingstone College and our athletic department. New logos, promotional videos and radio spots will be utilized to increase fan viewership

The BBSN is our media entity that will provide fans with everything LC Athletics related, from our website, www.bluebearathletics.com, to social media posts and activities.

The Blue Bear Sports Network produces:

• Live streaming of all home football, volleyball, softball and basketball games
• Through the college’s own radio station, WLJZ 107.1 FM, we produce:
• Live broadcast of football, basketball, softball, volleyball and other selected athletic and social events
• The Coach Sean Gilbert Radio Show
• The Coach James Stinson Radio Show
• The Coach Chiante Wester Radio Show
• The Inside Blue Bear Athletics Show

The department has initiated a series of social media campaigns to drive interest in the athletic enterprise. The current campaigns will begin on May 1, 2020, for the upcoming academic year:

• Season tickets
• PSL
• Vendors & tailgating
• Business solicitations
• Varsity Club membership
• Hall of Fame membership

An advertising rate card has been developed to provide prospective businesses and supporters opportunities to market with the department.

Some current opportunities are:

1. Website, banner and other static display ads
2. Streaming during home football, basketball, softball and volleyball games
3. Radio advertisements on Livingstone’s own radio station – WLJZ 107.1
4. Advertising packages can be designed to meet the needs of the business

The results of these efforts have a direct impact on:

1. Fundraising/Revenue – for facility improvements, scholarship increases and operation costs
2. Retention
3. Recruiting NC and DC student-athletes
4. Facilities – New & Old Trent, tennis courts, track and football stadium

Overall, the athletic department has made some progress in many areas. COVID-19 has forced us to operate in a different mode of operation, however, our department has been able to adjust accordingly. This has also provided us an opportunity to look at the way we conduct business and become more efficient in our processes. We anticipate meeting our long-term and short-term goals for the department.

Director, Avery Staley

Human Resources Board of Trustees Report

Spring Board Report

The Human Resource Office has completed the Census information for the calendar year 2019-2020. This information is used for grant applications, IRS reporting and retirement compliance. This data is compiled annually and outlined in a spreadsheet accordingly.

The Human Resource Office has reconciled annual benefit statements to prepare for the 2020-2021 Open Enrollment period. This period will be held in August 2020.

Staff in the Human Resources Office attended training in Charlotte, sponsored by ADP, our workforce/payroll carrier. The training included upgraded methods for producing reports and how to more efficiently integrate data.

Human Resources worked to meet the initial deadline for SACS review. This included a massive undertaking of review of faculty and staff credentials. Additionally, our office worked daily with the Vice President of Academic Affairs to cross-reference transcripts and degrees for all Livingstone College faculty and staff.

The Human Resource director assisted the Office of Institutional Advancement in completing all reports for grants received in the 2019 grant cycle; and also wrote the proposals for three grants for the 2020 cycle.

The Human Resources Office continues to manage the day-to-day matters related to employee concerns, complaints and disciplinary actions. Additionally, we are in the process of evaluating brokers for management of our large group health insurance and supplemental insurance.

TRUSTEES EMERITI

 Bishop Warren M. Brown
Bishop George W. C. Walker, Sr.

6913 Barefoot Forest Drive
Charlotte, NC 28269

(917) 837-5173 (cell)
(704) 817-7386 (home)
(704) 714-1511 (office)

david.aikensr_zbs@amezhqtr.org

249 Brooks Landing Drive
Winston-Salem, NC  27106

(336) 416-8278 (cell)
(336) 922-7501 (home)

Nalston1@triad.rr.com

1701 Proc Ridge Lane
Knightdale, NC 27545

(919) 349-5476 (cell)
(919) 571- 7822 (work)

warren@amsafpro.com

AME Zion Headquarters
3225 W. Sugar Creek Road
Charlotte, North Carolina   28269

(704) 756-3073 (cell)
(704) 332-7600 (office)
(704) 895-2236 (home)
(704) 343-3745 (fax)

Bishop84senior@yahoo.com

107 North Murrow Blvd
Greensboro, NC 27401

(336) 274-2951 (work)
(336) 555-4425 (cell)

jbowdenlaw@aol.com

SGA President
Livingstone College
Salisbury, NC

(585) 317-7357

Anthonyt8bowman@gmail.com

55 Hamilton Avenue
New Rochelle, NY 10801

(914) 235-5203 (home)
(914) 439-3471 (cell)

doug_esq@yahoo.com

3600 Dallas Hwy
Ste. 230 PMB 321
Marietta, GA 30064

(770) 633-4801 (mobile)

BishopGDCrenshaw@aol.com

A.M.E. Zion Church
P.O. Box GP22220
Accra-Ghana

233-24-782-2440

hdogbe@hotmail.com

PO Box 3253
Calabar, Cross River State, Nigeria

011-234-803-3767

Effiong_uduak@yahoo.com

123 Stagefield Square
Canton, MS 39046-7800

(336) 230-7338 (home)
(336) 312-8245 (cell)

bishopmafrencher@gmail.com

14440 Salem Ridge Road
Huntersville, NC 28078

(704) 560-4332 (cell)

herbgray@bellsouth.net
joneill@lifeenhancementservices.org

Faculty Representative
Livingstone College
Salisbury, NC 28144

(704) 216-5579
(704) 796-3319

jphenderson@livingstone.edu

5115 Wilshire Blvd., Suite 508
Los Angeles, CA 90036

(323) 930-7862 (home)
(601)898-0208 (home/off.)
(323) 939-6489 (fax)

Mildred.hines@att.net
Rodsbunch1@aol.com

2361 Olivet Church Road
Winston-Salem, NC 27106

(336) 918-4994 (cell)
(336) 924-0759 (home)

solartey@aol.com

National Small Business
Development Leader
Community Banking
Wells Fargo Bank
1753 Pinnacle Drive
McLean, VA 22101
MAC R3076-092

(703) 760-5517 (office)
(703) 760-5779 (fax)
(704) 497-0507

Bob.Marshall@wellsfargo.com

3050 Berks Way
Raleigh, NC 27614

(910) 843-8274 (home)
(919) 554-8994 (office)
(860) 798-3704 (cell)

encedistrict@gmail.com

Nadine, Assistant

9500 Medical Center Dr., Ste. 102
Largo, Md. 20774

(301) 322-3866 (phone)
(301) 322-3862 (fax)

bishop@amezma.org

2600 Dun Loring Drive
Wake Forest, NC 27587

(470) 216-9078

staccato4zion@gmail.com
powellamez@gmail.com

Assistant Mary M. Tinsdale
(252) 518-5907

8369 Governors Grayson Way
Elliott, MD 21043

(410) 465-6426(office)
(410) 418-5834 (fax)
(410) 418-4364 (home)
(410) 215-8741 (cell)

BishopProctor@aol.com

9615 Caldwell Commons Circle, Ste. B
Cornelius, NC 28031

(704) 885-4256 (work)

drrolle87@gmail.com

5 Stanley Road
White Plains, NY 10605

(914) 428-6008 (home)
(914) 665-5204 (office)

bsmith0825@aol.com

3220 Brownes Creek Road
Charlotte, NC 28269

(704) 599-8718 (home)
(704) 579-4688 (cell)
(704) 599-0485 (fax)

Call First

Bishopdbstarnes@aol.com

Little Rock A.M.E. Zion Church
401 North McDowell Street
Charlotte, NC 28204

(704) 334-3782 (office)
(704) 599-3065 (home)
(704) 334-0712 (fax)
(704) 995-5314 (cell)

dwayneawalker@aol.com

577 Channel Rd.
Lake Wylie, SC 29710

(803) 675-6054 (home)
(704) 599-4630 (office)
(704) 688-2553 (fax)

shwelch@amezhqtr.org

Residence Hall Assistants Return.………………………… ……………………………….……… Wednesday, August 5

Marching Band Validation/Enrollment……………………………………………………….…….…Thursday, August 6

Residence Halls Assistants/SGA/Student Leaders Validation 9am-2pm………………………………....Friday, August 7

Second Registration New Freshman, Transfers, Readmits………………………………….………….Saturday, August 8

New Employee’s HR Orientation/Workshop………………………………………………….……… Tuesday, August 11

Staff/Faculty Managers’ Orientation Training (Mandatory) ………………………………….…    Wednesday, August 12

Faculty and Staff Opening Workshops………………………………………………………...….....Wednesday August 12

Validation and Enrollment – ON CAMPUS Students ONLY……………………………………...…Thursday, August 13

Validation, and Enrollment –OFF CAMPUS Students ONLY …...……………………………………..Friday, August 14

Learning Community Advisor Training ………………………………..9am-4pm........... Thursday, August 13-Friday, August 14

August Accepted New Students (Freshmen, Transfers, Readmitted)

All New Freshmen/New Transfer and Readmitted Students

Orientation/Registration/Validation…………………………………………..…..Saturday, August 15-Sunday, August 16

June & July Validated New Freshmen & Transfers Check into

Resident Halls 5pm-9pm…………………………………………………………...……..…...................Sunday, August 16

Holistic College Power Week Begins…………………………………………..….Monday, August 10-Sunday, August 16

Registration & Validation continues 8:30am-11:30am…………………………………….....................Monday, August 17

Football, Volleyball, Track and Field Validation 2:00pm-4:30pm………………………………….…..Monday, August 17

New Freshmen and New Transfers Mandatory

New Freshmen and New Transfers Mandatory

First Day of Classes/Add/Drop Begins…………………………………………………………………..Monday, August 17

Evening and Weekend College Classes Begin (Block I)………………………………………………...Monday, August 17

Late Registration (fee assessed)…………………………………………………………………………..Monday, August 17

File Graduation Application ($25 late fee).......................................................…...….Monday, August 17-Friday, August 21

Labor Day Holiday Observance (College closed)........... ………………………………………………………Monday, September 7

Late Registration and Add/Drop/Ends........... ………………………………………………………………Wednesday, September 9

Purge Date for Non-validated Students ........... ……………………………………………………………..Wednesday, September 9

Holistic Mini College African American Experience........... ……………………………………………… Wednesday, September 9

Senior Exit Interviews........... …………………………………………………………Tuesday, September 15- Friday, September 25

Last Day to Submit Health and Immunization Records........... ……………………………………………....Thursday, September 17

Early Warning Grade Progress Report……….…………………………………………………………..Friday, September 18

Week of Prayer……………………………………………………………..….Monday, September 14 -Friday, September 18

Fall Convocation 10:00 a.m. Varick Auditorium………………………………………….…………….Friday, September 18

Homecoming …………………………………………………………………Saturday, October 4 through Sunday October 10

Evening and Weekend College Block I Ends........... ……………………………………………………….……..Saturday, October 10

Evening and Weekend College Classes Begin (Block II)........... ………………………………………………….Monday, October 12

Midterm Examinations……………...……………………………………………….Monday, October 12 - Tuesday October 13

Midterm Grades Due by 5:00 p.m............ ……………………………………………………………………………Friday, October 16

Last Day to Remove Spring 2019-2020 “I” Grade ……………………………………………………..…….Friday, October 16  

Fall Break........... …………………………………………………………………………..Wednesday, October 14 -Friday, October 16

Classes Resume........... ……………………………………………………………………………………………...Monday, October 19 

Last Day to Withdraw from Class and College w/o penalty “W”........... ……………………………………………..Friday, October 23

Spring 2021 Advisement and Registration................................................................ Monday, November 2-Friday, November 27

Student Evaluation of Faculty ........... …………………………………………………….Monday, November 9-Friday, November 13

Thanksgiving Holiday (College closed) …………………………………….Wednesday, November 25- Friday, November 27

Classes Resume and Offices Open........... ………………………………………………………………………Monday, November 30

Last Day to W/D from Class & College w/penalty “WP” or “WF”........... Monday, November 30

Final Examinations for Graduating Seniors……………………………………………............................ Thursday, December 3

Last Day of Classes........... ………………………………………………………………………………………..Thursday, December 3

Reading Day........... ………………………………………………………………………………………………….Friday, December 4

Final Senior Grades Due........... ………………………………………………………………………………...Wednesday, December 9

Final Examinations…………………………………………………………….Monday, December 7-Thursday, December 10

December Conferral of Degrees……………………………………..........................................................Friday, December 11

Final Grades Due by 5:00p.m……………………………………………………………………………..Friday, December 11

Residence Halls Close by 12:00p.m………………………………………………………………….....Saturday, December 12

Evening and Weekend College Block II Ends……………………………………………………...…..Saturday, December 12

Christmas Break (College Closed)…………………………………………………..Saturday, December 12-Friday, January 1

New Year’s Day (College Closed)........... …………………………………………………………………………….Friday, January 1

College Resumes Operation........... …………………………………………………………………………………Monday, January 4

Faculty and Staff Opening Session........... …………………………………………………………………………..Monday, January 4

Faculty Professional Development Workshops........... ……………………………………………………………...Tuesday, January 5

Residence Halls Assistants Return …………………………..….……………………………………….Wednesday, January 6

New Transfer & Readmitted Students Orientation,

Advisement and Registration........... ……………………………………………………………………………..Wednesday, January 6

New Students and Transfers Mandatory

Holistic College Power Days            ……………………………………………………………………Thursday-Saturday, January 7-9 

Validation and Enrollment – ON CAMPUS Students ONLY........... ………………………………………………Thursday, January 7

Validation and Late Registration –OFF CAMPUS STUDENTS

              (Fee Assessed for Continuing Students ONLY)........... ………………………………………………………Friday, January 8

First Day of Classes and Drop/Add Begins........... ………………………………………………………………….Monday, January 11

Evening and Weekend College Classes Begin (Block 1)........... ………………………………………………...Wednesday, January 13

Dr. Martin Luther King, Jr.’s Birthday Holiday Observance ........... ……………………………………………….Monday, January 18

Holistic College Day (The African American Experience)........... ………………………………………………Wednesday, January 20

Late Registration and Drop/Add Ends........... ………………………………………………………………………….Friday, January 22

Week of Prayer........... …………………………………………………………………………...Monday, January 18-Friday, January 22

Last Day to Submit Health and Immunization Records........... ………………………………………………………...Friday, February 5

Founder’s Day Convocation........... ………………………………………………………………………………..Thursday, February 11

Midterm Exams ………………………………………………………………………Thursday, February 25-Friday, February26

Residence Halls close @ 12 noon for Spring Break ……………...……………………………………………Saturday, March 6

Spring Break (not observed by EWC)........... …………………………………………………….Saturday, March 6-Sunday, March 14

Mid-Semester Grades Due by 5:00 pm........... ………………………………………………………………………….Monday, March 8

Evening and Weekend College Block 1 Ends........... ………………………………………………………………...Thursday, March 11

Evening and Weekend College Classes Begin (Block 2)........... ………………………………………………………..Friday, March 12

Classes Resume........... ………………………………………………………………………………………………...Monday, March 15

Last Day to Remove “I” Grade from fall 2017........... …………………………………………………………..…Wednesday, March 17

Last Day to Withdraw from Class and College w/o penalty “W”........... …………………………………………….Thursday, March 18

Assessment Tests Day (CAAP, NSSE, Major Field Tests)........... ……………………………………………………Monday, March 22

Easter Holiday Observance (College Closed)........... ……………………………………………………Friday, April 2-Monday, April 5

Classes Resume and Offices Open ……………………….………....……………………………………………Tuesday, April 6

Student Evaluation of Faculty ........... ………………………………………………………………….Tuesday, April 6– Friday, April 9

Advisement / Registration for Summer and Fall 2021........... ………………………………………….Tuesday, April 6-Friday, April 16

Financial Aid Priority Filing Deadline........... ………………………………………………………………………….Saturday, April 10

Blue Bear Buddy Recruitment Drive........... ……………………………………………………..Saturday, April 10 – Saturday, April 17

Exit Clearance for Graduating Seniors........... ………………………………………………………..Monday, April 12-Friday, April 16

Housing Sign-up and Housing Fees Due for Continuing Students ........... …………………………………………….Tuesday, April 13

Last Day to Withdraw from Class and College

w/penalty of “WP” or “WF” grade........... ……………………………………………………………………………..Tuesday, April 13

1. E. Duncan Honors Convocation 10:00 a.m. Varick Auditorium........... …………………………………………Wednesday, April 14

Final Examinations for Graduating Seniors........... ……………………………………………….Wednesday, April 21-Friday, April 23

Last Day of Classes........... ………………………………………………………………………………………………..Friday, April 23

Grades for Graduating Seniors Due by Noon ……………………..……………………………………………Monday, April 26

Reading Day …………………………………………………...………………………………………………..Monday, April 26

Final Examinations........... ……………………………………………………………………………Tuesday, April 27-Friday, April 30

Evening and Weekend College Block 2 Ends…………………………………………………………………….Friday, April 30

Evening and Weekend College Block 2 Ends…………………………………………………………………….Friday, April 30

Residence Halls Close 6:00 pm…………………………………………………………………………………...Friday, April 30

Baccalaureate 7:00 p.m. Varick Auditorium………………………………………………………………………Friday, April 30

Commencement 9:00 a.m............ ………………………………………………………………………………………...Saturday, May 1

Final Grades Due by 5:00 pm........... ……………………………………………………………………………………..Tuesday, May 4

Faculty and Staff Appreciation Day ........... …………………………………………………………………………...Wednesday, May 5

Faculty Development Workshop........... …………………………………………………………………………………Thursday, May 6

Last Day for Nine Month Faculty ........... …………………………………………………………………………………...Friday, May 7

2020-2021 Summer Session Validation, Late Registration (fee assessed)

and Residence Hall Check-In ........... ……………………………………………………………………………………Monday, May 10

First Day of Classes for 2020-2021 Summer Session ........... …………………………………………………………...Tuesday, May 11

Late Registration Ends for Summer Session........... ………………………………………………………………….Wednesday, May 12

Last Day to Drop Classes for Summer Session ........... ………………………………………………………………Wednesday, May 12

Last Day to Withdraw from Summer Session ........... ………………………………………………………………..Wednesday, May 12

Last Day for Ten Month Faculty & Staff...……………………..………………………………………………….Friday, May 28

Last Day of Summer Classes ........... …………………………………………………………………………………...Thursday, June 17

Final Exams for 2020-2021 Summer Session........... ……………………………………………………………………...Friday, June 18

Admitted/Accepted Students’ Orientation........... …………………………………………………………………………Friday, June 18

Final Grades due for Summer Session........... ……………………………………………………………………………Monday, June 21

Bridge Staff Arrive........... ……………………………………………………………………………………………….Monday, June 21

Bridge Students Arrive and Register........... …………………………………………………………………………….Saturday, June 26

Bridge Student Activities Begin........... ………………………………………………………………………………….Sunday, June 27

Section 1.1            PRINCIPAL OFFICE

The principal office of Livingstone College (hereinafter "the Corporation", sometimes "the College") shall be located at Livingstone College, 701 West Monroe Street, Salisbury, North Carolina 28144, County of Rowan, State of North Carolina.

Section 1.2            REGISTERED OFFICE

The registered office of the Corporation shall be Livingstone College, 701 West Monroe Street, Salisbury, North Carolina 28144, County of Rowan, State of North Carolina.

Section 1.3            OTHER OFFICES

The Corporation may have offices at such other places, either within or without the State of North Carolina, as the Board of Trustees may from time to time determine, or as the affairs of the Corporation may require.

SECTION 2.1            NUMBER

The Board of Trustees shall consist of no less than eighteen (18) and no more than thirty-one (31) trustees. Trustees need not be residents of the State of North Carolina.

 SECTION 2.2               COMPOSITION

The Board of Trustees shall be composed of the following members:

1. All active Bishops of the African Methodist Episcopal Zion Church;
2. The President of Livingstone College with voice but no vote;
3. Eighteen (18) persons, to include the Chief Financial Officer of the A.M.E. Zion Church, Secretary of the" Christian Education Department of the A.M.E. Zion Church, the President of the National Alumni Association, and one alumni nominated by the National Alumni Association and elected by the Board of Trustees;

1. The Student Government Association President will serve on the Board as an ex­- officio member with voice but without vote and will be excluded from the Executive Sessions of the Board; and
2. One (1) member of the faculty elected by the faculty will serve on the Board as an ex-officio member with voice but without vote and will be excluded from the Executive Sessions of the Board.

SECTION 2.3                        CLASSES

All elected trustees, (except Bishops of the A.M.E. Zion Church, President, Chief Financial Officer of the A.M.E. Zion Church, and Secretary of the Christian Education Department of the AM.E. Zion Church) shall be divided into three classes each of which shall be approximately the same number so that the terms of one-third (1/3) of such trustees shall, insofar as practical, expire each year on the date of the annual meeting. A Trustee may serve no longer than three (3) consecutive terms. Thereafter, a Trustee must be off the Board for one (1) four-year term before re-election.

SECTION 2.4             TERM I ROTATION

The term of all elected trustees, (except Bishops of the AM.E. Zion Church, President, Chief Financial Officer of the AM.E. Zion Church, and Secretary of the Christian Education Department of the A.M.E. Zion Church) shall be four (4) years and commence at the end of the meeting at which they are elected. (Terms expiring of trustees in 2005 shall remain in effect. All remaining Trustees shall be governed by the four-year term provision specified in these bylaws.)

SECTION 2.5             NOMINATION

Nominations to fill the places of members whose terms are about to expire shall be made to the Board by the Committee on Governance. When a vacancy occurs prior to the expiration of a member's term, the Committee on Governance shall present, as soon as practical, its recommendation for a successor to fill the unexpired term. The Committee on Governance shall report the nominating slate to the full Board 30 days in advance of the annual meeting.

SECTION 2.6                        ELECTION

Trustees shall be elected by two-thirds (2/3) majority vote of the Board. Except in the cases of unexpired vacant terms and Bishops of the African Methodist Episcopal Zion Church, trustees shall ordinarily be elected at the annual meetings of the Board by two­thirds (2/3) of the members of the Board of Trustees.

SECTION 2.7                        RETIREMENT

No trustee shall be eligible for reelection after his or her [72^nd] birthday.  

SECTION 2.8            RESIGNATION

A trustee may resign at anytime by giving written notice to the Chairperson or Secretary. Such resignation shall take effect at the date of the receipt of such notice or at any later time specified therein.

 SECTION 2.9            REMOVAL

A member of the Board may be removed only for cause.  Cause shall include but is not limited to breach or violation of ethics, confidentiality, moral turpitude, conviction of felony, fraud, perjury, intimidation or interference with the job performance of employees, conflicts of interest not approved by the Board of Trustees (Please see attached statement on Conflict of Interest revised March 30, 2009 – ARTICLE VI). The Committee on Governance shall be notified by any member of the Board of Trustees should an occasion arise of the removal of any Board of Trustee.  The Committee on Governance shall notify the Chair or Secretary that it proposes to make a recommendation of removal to the Board of Trustees, if such is warranted.  The Chair or Secretary of the Board of Trustees shall send, at least ten days in advance of the meeting at which such removal is to be considered, written notice that the Committee will make a recommendation of removal of a Trustee, which notice shall not identify the Trustee whose removal is proposed or the basis of such removal.  At least ten days in advance of the Board Meeting at which such removal is to be considered, the Committee on Governance shall send to the Trustee whose removal is recommended written notice of the proposed removal and a written statement of the basis of the Committee’s recommendation.  At such meeting, after the Committee on Governance presents its recommendation for removal together with a statement of the basis for its recommendation, the Trustee whose removal is proposed shall be permitted to respond to the recommendation.  After the presentation of the recommendation and the presentation of the Trustee’s response, the Trustee whose removal is proposed shall be excused from the meeting room, and the Board of Trustees shall deliberate and vote on the matter in the absence of the Trustee whose removal is proposed.  In order to be effective, the removal must be approved by an affirmative vote of at least two-thirds of the Board of Trustees.  A Trustee may be removed from office by an affirmative vote of two-thirds of Trustees present.

SECTION 2.10            DISQUALIFICATION BY ABSENCE OR INCAPACITY

If any trustee fails to attend three (3) consecutive meetings of the .Board without an adequate reason for his or her absence, or shall be, in the judgment of the Board, permanently incapacitated to perform his or her duties as trustee, his or her seat may be declared vacant by the Board.

SECTION 2.11            EVALUATION

Each member of the Board of Trustees will be evaluated annually, by the Committee on Governance, utilizing the Trustee Evaluation Instrument.

SECTION 2.12            VACANCIES

Any vacancy or vacancies arising in the Board because of death, resignation, removal for cause by action of the Board, disqualification, and increase in the number of trustees, or any other reason, may be filled by a two-thirds (2/3) vote of the remaining members of the Board, at any regular or special meeting; and each person so elected shall be a trustee to serve for the balance of the unexpired term.

SECTION 2.13            EMERITI TRUSTEES

The Board shall have the power and authority to elect emeriti trustees who are elected for life and shall hold the privilege of attending Board meetings and participating in discussions and other functions as nonvoting members.

1. Election to Trustee Emeritus status is by a majority vote of the Board upon recommendation of the Executive Committee.
2. Any person nominated as trustee emeritus must have served a minimum of two full terms and exhibited exemplary and meritorious service to the College during their tenure.

Livingstone College is a not-for-profit corporation organized under the laws of the State of North Carolina.

Livingstone College is exempted from federal income tax pursuant to Internal Revenue Code Section 50l (c) (3). No part of the net earnings of the Corporation shall inure to the benefit of, or be distributable to its members, trustees, officers or other private persons, except to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes as set forth in the Articles of Incorporation.

No substantial part of the activities of the Corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the Corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision, the Corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future U.S. Internal Revenue Law), or (b) by any corporation, contributions to which are deductible under section 170 (c) (2) of the Internal Revenue Code of 1954 (or the corresponding provision of any future U.S. Internal Revenue Law).

It is recognized that Livingstone College is a freestanding, separate corporate entity. No other corporate entity or representative(s) of other bodies agencies or corporations shall have the power to conduct/consider the business affairs of Livingstone College.

The Board of Trustees shall oversee and control the property, business, and affairs of Livingstone College. The powers and duties of the Board shall be as follows:

All corporate powers of Livingstone College shall be exercised by .or under the authority of, and the business and affairs of Livingstone College shall be managed under the direction of, the Board of Trustees. The powers and duties of the Board shall be as follows:

1. The Board shall select the President of the College in accordance with ARTICLE VIII, and nominate and elect officers of the Board.
2. The Board shall set educational and fiscal policy for the college, and authorize the granting of degrees.
3. In the case of death, resignation, removal or extended absence or inability to act as the President, the Board shall elect an Interim President to hold office for such period of time as the Board may determine.
4. The Board shall have the power to grant promotion and tenure upon recommendation of the President.
5. The Board shall have the power to remove any person whom they have appointed or caused to have appointed in accordance with the terms of the appointment.
6. The Board shall enact bylaws, or other necessary regulations.
7. The Board shall have the power by two-thirds (2/3) vote to acquire, encumber, and dispose of real property. A real property transaction may be consummated upon action by the Board and shall be evidenced by the authorized signature of the Chairperson and President and attested by the Secretary of the Corporation.
8. The Board shall have the power by two-thirds (2/3) vote to enter into significant financial transactions that encumber the assets of the College. A financial transaction may be consummated upon action by the Board and shall be evidenced by the authorized signature of the Chairperson and President and attested by the Secretary of the Corporation.

SECTION 4.1                        PLACE OF MEETING

Meetings of the Board may be held at such place as the Board may from time to time determine, except that the annual meeting and at least one other regular meeting of the Board each year shall be held in Salisbury, NC.

SECTION 4.2             ANNUAL MEETING

The first meeting of the Board in any fiscal year shall be designated as the annual meeting, at which time all officers shall be elected, committees appointed, and business transacted which is required under these by-laws to be transacted at the annual meeting.

SECTION 4.3         REGULAR MEETINGS

There shall be not less than three (3) regular meetings of the Board annually. These meetings shall be at such time as the trustees may from time to time designate provided that one of such meetings shall be held in September of each year and shall be called the annual meeting.

SECTION 4.4         SPECIAL MEETINGS

Special meetings shall be called by the Chairperson of the Board or upon written request of at least eight (8) trustees requesting a meeting of the full Board. Special meetings of the Board of Trustees may be called by or at the request of the Chairperson of the Board, the Executive Committee of the Board, or one-fourth (1/4) of all members of the Board of Trustees. Such meetings may be held either within or without the State of North Carolina. 

SECTION 4.5         ACTION WITHOUT MEETING

Action required or permitted to be taken by the Board or a Committee at a meeting (with the required majority vote or 2/3 vote), may be taken without a meeting if one or more written consents describing the action taken are signed by each of the Trustees or members of the Committee, as the case may be, whether before or after the action so taken, and filed with corporate records or the minutes of the proceedings of the Board or Committee. Action so taken is effective when the last Trustee or Committee member signs such consent, unless the consent specifies a different effective date. Such consent has the effect of a meeting vote and may be described as such in any document.

SECTION 4.6             PARTICIPATION BY CONFERENCE TELEPHONE

Any Trustee or member of a Committee may participate in a meeting of the Board or Committee by means of a conference telephone, video conferencing, or similar communications device that allows all persons participating in the meeting to simultaneously hear each other during the meeting, and such participation in a meeting shall be deemed presence in person at such meeting.

SECTION 4.7                        NOTICE

Written notice of the time and place of each regular meeting shall be sent to all trustees at least one month in advance of the meeting.

The Secretary, upon the notification of the Chairperson, or upon the receipt of the written request of at least one-fourth (1/4) members of the Board, shall cause notice of the time, place, and purpose of a special meeting to be sent to all Board members. The Board shall be restricted at such meetings to the transaction of the business specified in the notice. Members shall be given at least fourteen (14) days notice of any special meeting, except in case of emergency where notice of such a meeting may be waived by vote of at least one-third (1/3) of the members.

A trustee's attendance at or participation in a meeting shall constitute a waiver by such trustee to objection to lack of notice or defective notice of the meeting, unless the trustee at the beginning of the meeting (or promptly upon his or her arrival) objects to holding the meeting or to the transaction of business at the meeting and does not thereafter vote for or assent to action taken at the meeting.

SECTION 4.8                        MODIFICATION OF PROPOSALCONTAINED IN NOTICE

Whenever the language of a proposed resolution is included in a written notice of a meeting, the meeting considering the resolution may without further notice adopt it with such clarifying or other amendments as do not enlarge or reduce its original general purpose.

SECTION 4.9                      QUORUM, MANNER OF ACTING AND ADJOURNMENT

A quorum for the purpose of transacting business shall consist of a simple majority (1/2 plus 1) of the members of the Board of Trustees. Every trustee shall be entitled to one (1) vote. Except as otherwise specified in these By-Laws or provided by statute, the acts of a majority of the trustees present at a meeting at which a quorum is present shall be the acts of the Board. In the absence of a quorum, a majority of the trustees present and voting may adjourn the meeting from time to time until a quorum is present. The trustees shall act only as a Board and the individual trustees shall have no power as such, except that any action which may be taken at a meeting of the trustees may be taken without a meeting, if a consent or consensus in writing setting forth the action so taken shall be signed by all of the trustees in office and shall be filed with the Secretary of the Board.

SECTION 4.10            AGENDA FOR THE MEETINGS

The agenda for a meeting of the Board shall be prepared by the Chairperson or the President with the approval of the Chairperson and sent to all members of the Board in advance of the meeting.

SECTION 4.11            CONFIDENTIALITY

All proceedings of the Board and its committees and all matters pertaining to college business shall be treated as proprietary information and shall not be disclosed unless authorized by the Chairperson of the Board.

SECTION 4.12            MINUTES

Minutes will be taken at all meetings of the Board and furnished to each member of the Board.

SECTION 5.1                        NUMBER AND TITLE

The officers of the Board shall be the Chairperson, Vice Chairperson, Secretary, and Assistant Secretary. The Board may also create and fill other offices as it shall from time to time deem necessary or expedient. 

SECTION 5.2                        ELECTION AND TENURE

All officers of the Board shall be elected at each annual meeting for a one-year term, which shall commence at the end of the meeting at which they are elected. Each officer shall ordinarily serve for at least four (4) consecutive years, but not more than five years, with the exception of the Chairperson.

SECTION 5.3            CHAIRPERSON (DUTIES)

The Chairperson of the Board shall issue the call for meetings of the Board, except as provided above, and shall preside at the meetings of the Board and shall exercise general oversight of its activities. Upon appropriate occasions he or she may represent and speak for the Board. The Chairperson shall counsel with the President as circumstances may require, and shall discharge such other duties as ordinarily pertained to the office of Chairperson. The Chairperson shall, with the President, sign the diplomas for degrees granted by the Corporation, and, except as otherwise provided in these Bylaws, shall execute corporate documents and resolutions on behalf of the corporation as may be authorized by the Board.

The Chairperson shall be a voting member ex officio of all committees of the Board and shall serve as Chairperson of the Executive Committee. After consultation with the Committee on Governance, the Chairperson shall appoint the Chairperson of all the standing committees of the Board and shall appoint additional members after consultation with each Chairperson to serve on each committee. The Chairperson of the Board shall fill committee vacancies occurring after election or appointment, and shall appoint such ad hoc committees as deemed necessary and appropriate.

SECTION 5.1                        VICE CHAIRPERSON (DUTIES)

The Vice Chairperson shall be elected from among the trustees at each annual meeting for a one-year term. The Vice Chairperson shall preside at meetings of the Board and exercise all powers, duties, and privileges of the Chairperson in the absence or disability of the Chairperson unless the Board shall provide otherwise. The Vice Chairperson shall have other duties as the Board or the Chairperson may decide, including ex officio membership on any committee of the Board.

SECTION 5.5            SECRETARY (DUTIES)

The Secretary shall see that a record of all meetings of the Board of Trustees is kept, and that all necessary notices of such meetings are issued. He or she shall have charge of all records not properly belonging to the Office of the President. The Secretary shall see that a copy of the minutes of the meetings of the Board is transmitted promptly to each trustee, and that all persons concerned with the actions taken by the Board are notified. The College shall have the custody of the Corporate Seal, but the Secretary, shall with it, attest all documents requiring the Corporate Seal and shall perform such other duties as are generally authorized under law and performed by a Secretary for a not-for-profit corporation. Custody of the Corporate Seal, and other documents required shall be maintained in a file at Livingstone College in the office of the President.

SECTION 5.6                        ASSISTANT SECRETARY (DUTIES)

The Board may appoint an Assistant Secretary who shall act in the absence of the Secretary, or perform such other duties of the secretary as may be delegated and authorized by the Board.

SECTION 5.7                        ADDITIONAL OFFICERS

Additional officers of the Board may be elected at the discretion of the Board, having such duties, responsibilities, and terms of office as the Board may from time to time determine.

SECTION 5.8                        ABSENCES

At any meeting at which the Chairperson, the Vice Chairperson, or Secretary are absent, those Trustees assembled shall elect one of their number to fill pro-tern the place of the Presiding Officer or the place of the Secretary.

SECTION 5.9                        VACANCIES

In the case of vacancies in any of the offices by death, resignation, removal, or any other cause, the office so made vacant may be filled by the Board at any meeting pursuant to such nomination as may be prescribed in these Bylaws, and the person so elected to fill an unexpired term shall enter upon the duties of his or her office immediately upon election.

The Livingstone College Board of Trustees, officers, employees or agents are to avoid any conflict of interest, even the appearance of a conflict of interest. The Board of Trustees, officers, staff and agents are obligated to always act in the best interest of the College. This obligation requires that any Board member, officer, employee or agent, in the performance of College duties, seek only the furtherance of the Organization mission. At all times, Board members, officers, employees or agents, are prohibited from using their job title, the College's name or property, for private profit or benefit.

1. The members of the Board, officers, employees, or agents of the College should neither solicit nor accept gratuities, favors, or anything of monetary value from current or potential contractors/vendors, persons receiving benefits from the College or persons who may benefit from the actions of any Board member, officer, employee or agent. This is not intended to preclude bona-fide College fund raising-activities.

1. A member of the Board may, with the approval of Board, receive honoraria for lectures and other such activities while not acting in any official capacity for the College. Officers may, with the approval of the Board, receive honoraria for lectures and other such activities while on personal days, compensatory time, annual leave, or leave without pay. Employees may, with the prior written approval of their supervisor, receive honoraria for lectures and other such activities while on personal days, compensatory time, annual leave, or leave without pay. If a Board member, officer, employee or agent is acting in any official capacity, honoraria received in connection with activities relating to the College are to be paid to the College.

1. No Board member, officer, employee, or agent of the College shall participate in the selection, award, or administration of a purchase or contract with a vendor where, to his knowledge, any of the following has a financial interest in that purchase or contract:

1. The Board member, officer, employee, or agent;
2. Any member of their family by whole or half blood, step or personal relationship or relative-in-law;
3. An organization in which any of the above is an officer, director, or employee;
4. A person or organization with whom any of the above individuals is negotiating or has any arrangement concerning prospective employment or contracts.

1. Duty to Disclosure — Any conflict of interest, potential conflict of interest, or the appearance of a conflict of interest is to be reported to the Board, the President or one’s supervisor immediately.

1. Board Action — When a conflict of interest is relevant to a matter requiring action by the Board of Trustees, the Board member, officer, employee, or agent must disclose the existence of the conflict of interest and be given the opportunity to disclose all material facts to the Board and members of committees considering the possible conflict of interest. After disclosure of all material facts, and after any discussion with the person, he/she shall leave the Board or committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining Board or committee members shall decide if a conflict of interest exists.

In addition, the person(s) shall not participate in the final deliberation or decision regarding the matter under consideration and shall leave the meeting during the discussion of and vote of the Board of Trustees or committee.

1. Violations of the Conflicts of Interest Policy — If the Board of Trustees has reasonable cause to believe a member, officer, employee or agent has failed to disclose actual or possible conflicts of interest, it shall inform the person of the basis for such belief and afford the person an opportunity to explain the alleged failure to disclose. If, after hearing the person's response and after making further investigation as warranted by the circumstances, the Board of Trustees determines the member, officer, employee or agent has failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action.

1. Record of Conflict — The minutes of the Board and all committees with Board delegated powers shall contain:

1. The names of the persons who disclosed or otherwise were found to have an actual or possible conflict of interest, the nature of the conflict of interest, any action taken to determine whether a conflict of interest was present, and the Board's or committee's decision as to whether a conflict of interest in fact existed.

2. The names of the persons who were present for discussions and votes relating to the transaction or arrangement that presents a possible conflict of interest, the content of the discussion, including any alternatives to the transaction or arrangement, and a record of any votes taken in connection with the proceedings.

SECTION 7.1                        COMMITTEE TITLES

The standing committees of the Board shall consist of an Executive Committee, a Finance Committee, a Committee on Governance, a Committee on Advancement, a Committee on Academic Affairs / Planning, a Committee on Student Affairs / Religious Life, a Committee on Internal Audit and Legal Affairs, a Committee on Physical Plant and Land Use, a Committee on Honorary Degrees, and a Committee on Investments.

SECTION 7.2                        SELECTION OF CHAIRS AND COMMITTEE MEMBERS

The Chairperson of the Board shall appoint annually the Chairperson and Vice Chairperson of the several standing committees. The Chairperson shall appoint annually other members of these standing committees. All members of standing committees shall hold office for one year, or until their successors are appointed. Vacancies occurring after election shall be filled by the Chairperson of the Board.

SECTION 7.3                        SPECIAL COMMITTEES

The Chairperson of the Board shall appoint the members of all special and ad hoc committees, the creation of which has been authorized by the Board or by the Executive Committee.

SECTION 7.4                        COMMITTEE ACTION BY CORRESPONDENCE

All committees may act; not only in meetings assembled but also, through correspondence between the committee Chairperson and other committee members, except when objections to such action shall have been raised by any committee member. Such correspondence shall be made part of the record of the committee, and, as such, shall belong to the Board.

SECTION 7.5                        PROCEEDINGS

A majority of the members of a committee shall constitute a quorum. Committees shall report to the Board at its regular meetings. 

SECTION 7.6                        EXECUTIVE COMMITTEE

SECTION 7.6.1            POWERS AND DUTIES

The Executive Committee is established to provide a practical working group, which can serve as a resource for informal counseling for the President, and undertake emergency or interim action for the entire Board when necessary. It is also the means of informing and coordinating the standing committees. It shall have all the power of the Board between meetings of the Board and shall report the proceedings and actions taken at each meeting of the Board. It has the power to approve the operating budget and make revisions of it within limitations set by the Board.

SECTION 7.6.2            MEMBERS

The Executive Committee shall have no less than seven (7) members and shall include the Chairperson, Vice Chairperson, Secretary, President of the College, Chairperson of the Finance Committee, Chairperson of the Legal Affairs Committee, and if deemed necessary one member elected annually by the Board

SECTION 7.6.3            OFFICERS AND MEETINGS

The Chairperson of the Board shall be Chairperson of the Executive Committee and the Vice Chairperson of the Board shall be the Vice Chairperson of the Executive Committee. The Executive Committee shall be convened or called by the Chairperson, the Vice Chairperson, or the President, or at the request of any three members of the Executive Committee. The majority of the members of the Executive Committee shall constitute a quorum. Minutes of its meeting shall be kept and circulated among the members of the Board.

SECTION 7.7                        COMMITTEE ON ACADEMIC AFFAIRS I PLANNING

The Committee on Academic Affairs / Planning shall consist of a minimum of eight (8) members and shall be responsible for reviewing and recommending policies related to programs for faculty and students. These policies will be integral to fulfilling the academic mission of the College. The Vice President of Academic Affairs, the Vice President of Institutional Effectiveness and Technology, one (1) faculty member, and one (1) student shall serve on this committee without vote but with voice. The Committee shall consider with the President, the appointment, replacement, promotion and retirement of faculty, and report annually to the Board concerning the same.

SECTION 7.8                        COMMITTEE ON PHYSICAL PLANT AND LAND USE

This Committee shall consist of a minimum of five (5) members and shall report at least annually to the Board concerning the condition of the buildings, grounds, and real property of Livingstone College. It shall review proposals and plans for new construction and major renovations on the campus and make recommendations to the Board on improvements, acquisitions, and other dispositions related to the physical aspects of the College and its holdings. It shall review the College Master 'Plan on an ongoing basis to assure appropriate long-term utilization of campus space.

SECTION 7.9                        FINANCE COMMITTEE

This Committee shall consist of a minimum of six (6) members and shall hear reports and review all fiscal and budgetary operations of the College and make appropriate recommendations to the Board. This Committee shall supervise and direct the investment of funds belonging to the College, review all contracts fifty thousand dollars ($50,000) or more, and receive and review at least three (3) bids for new construction and major purchases or review design and build plans of a sole source contractor. The Finance Committee will be responsible for providing an annual audit report to the Board. All contracts may be reviewed by the committees on Legal Affairs and Physical Plant and Land Use when deemed necessary and appropriate.

SECTION 7.10            COMMITTEE ON ADVANCEMENT

This Committee shall consist of at least five (5) trustees. The committee shall organize and implement programs to enlist financial support for Livingstone College. It shall maintain a strong on-going program of approaching foundations, corporations, government agencies, and individuals for funds for the College. It shall lend assistance to, and be a clearinghouse for fundraising efforts of alumni and friends of the College. It may establish an advisory council to the Committee on Development and Expansion to widen the scope of its fund raising abilities.

The Committee shall report to the Board on the goals, objectives, programs, procedures, challenges, and evaluate Public Relations activities.

The Committee shall encourage all members of the Board of Trustees to make an annual donation to the College and contribute to all capital campaigns or special fund raising efforts. The Committee shall request Board members to solicit gifts for the College from donors.

SECTION 7.11            COMMITTEE ON STUDENT AFFAIRS/RELIGIOUS LIFE

This Committee shall consist of at least five (5) members and shall report to the Board on the goals, objectives, programs, and procedures, of student services, enrollment management, and campus religious life with a view toward maintaining an effective student development and retention programs for the college.

SECTION 7.12            COMMITTEE ON GOVERNANCE

The Committee shall consist of a minimum of three (3) trustees, in addition to ex officio members, a majority of who are not on the Executive Committee. The committee shall develop and implement a long-range trustee recruitment plan, compile lists of potential new trustees, and screen candidates for Board membership. The committee shall be responsible for the orientation and development of new Board members. The Committee shall plan and implement a Board Retreat. At each annual meeting the Committee shall recommend nominees to fill vacancies on the Board. It shall also nominate persons for the position of trustee emeritus. This Committee will review the effectiveness of trustees whose terms are due to expire before they are nominated for reelection. Trustees who are serving the last year of their elected terms shall not usually be eligible for appointment to this committee. The Committee shall review all questions and make recommendations for removal of a member of the Board of Trustees for cause.

The Committee on Governance shall also advise the Chairperson and the President with regard to frequency, sequence, and format of board and committee meetings, and all other matters pertaining to the effective functioning of the Board of Trustees of Livingstone College.

SECTION 7.13            COMMITTEE ON INTERNAL AUDIT AND LEGAL AFFAIRS

This Committee shall consist of a minimum of five (5) members. The Committee shall have the duty and responsibility of establishing a procedure for monitoring the business affairs of the College. The committee shall insure that the College is in compliance with federal, state and local laws, and will review all legal matters.

SECTION 7.14            COMMITTEE ON HONORARY DEGREES

The Committee on Honorary Degrees shall consist of five (5) members and shall have the duty and responsibility of receiving nominations for candidates for honorary degrees. All nominations for honorary degrees will be received at the September and February board meetings. Committee recommendations will be presented to the full Board of Trustees for action. Members of the Board of Trustees or their family members shall not be eligible to be considered as candidates for honorary degrees until their last year of service on the Board.

SECTION 7.15            COMMITTEE ON INVESTMENTS

Roles and responsibilities of the Committee on Investments is as follows: Effectively establish investment policy and evaluate the investment of the Livingstone College Endowment Funds and Invested Assets (“the Funds”). Additionally, the Committee:

• Sets forth in writing the attitudes, expectations, objectives and policy guidelines in the investment of all asset classes.

• Defines an investment policy structure for managing assets. This structure includes various asset classes, investment management styles, asset allocation and acceptable ranges that, in total, are expected to produce a sufficient and effective level of overall diversification and total investment return over an agreed investment time horizon.

• Develop and advance policies for the investment portfolio in order to measure and control the overall level of risk in the portfolio.

• Establishes formal policies to monitor, evaluate, and compare performance results achieved on institutional assets in all investment classes on an annual basis.

• Will work with the president of the college and administration to ensure effective communication between the Investment Committee, the Livingstone College Board of Trustees, the investment manager, and the fund managers.

• Will work with the president to define by policy, the roles and responsibilities of the administration and the Committee in regard to the college’s investments.

SECTION 8.1                        PRESIDENT

The President shall be the Chief Executive Officer of the Corporation, subject to the direction and authority of the Board of Trustees. The President shall have full authority and responsibility for the administration of the college and shall have such duties and authority as are normally incident to the position of chief executive officer of a corporation and such other duties and authority as may be prescribed from time to time by the Board of Trustees or as are provided for elsewhere in these Bylaws.

SECTION 8.2             SELECTION

The President shall be elected by the affirmative vote of not less than two-thirds (2/3) of the members of the Board of Trustees. He or she shall be nominated by a special committee appointed for that purpose. This committee shall be appointed by the Chairperson of the Board and shall be composed of the Chairperson, at least three (3) additional trustees, and such representation by, or consultation as the Board may determine. At least two senior-level employees of the college shall serve as members of the committee.

SECTION 8.3                        TENURE

The President shall hold office at the pleasure of the Board of Trustees of Livingstone College. The Board of Trustees shall execute a contract to include, among other things, term, compensation, duties and responsibilities.

SECTION 8.4             COMPENSATION

The Chairperson of the Finance Committee, the Chairperson of the Legal Affairs Committee, the Chairperson of the Committee on Academic Affairs, and the Chairperson of the Board shall act as a compensation committee to establish the salary for the President and to recommend it to the Board for approval.

SECTION 8.5                       THE DUTIES OF THE PRESIDENT

1. The President shall be the chief executive and educational officer of the College and shall have the duty of implementing the policies of the Board. He or she shall be responsible to the Board. The President shall have all the rights, powers, and duties appertaining to his or her office, including but not limited to those specified in these by-laws. The President shall serve as a non-voting member of the Board and all standing committees of the Board. He or she shall make an annual report to the Board concerning the status of the College and provide such other reports as may be required. The President shall appoint members of the faculty, staff, and administration, fix salaries, and have full authority over personnel matters. He or she shall serve as the executive head of the institution's academic divisions, departments, and all employees.
2. The President shall be authorized to execute corporate documents and resolutions as the Chief Executive Officer of the Corporation.
3. The President shall be responsible for effective, efficient, and economical administration of educational, fiscal, and physical aspects of Livingstone College, as designated by the Board.
4. The President or his/her designee shall set the academic calendar for the College including all events, celebrations, and holidays.

1. The President shall hire the administrative officers of the College as he or she deems necessary, who shall perform such duties as he or she may direct and shall serve at his or her pleasure, except that a contract shall be prepared for Senior Administrators and reviewed by the Board. The President is accountable to the Board for the quality of the performance of all employees.
2. The President shall preside at all commencements, confer all degrees, and together with the Chairperson of the Board of Trustees, shall sign the diplomas for the same. The President shall make recommendations to the Board for the granting of promotions in rank and tenure.
3. The President shall have full authority over the discipline of the College, including the establishment of standards and procedures and imposition of all penalties including suspension and expulsion. The Board of Trustees in its own discretion may review disciplinary actions taken which involve suspension and expulsion and such review may be by committee or by the Board as a whole.
4. The President shall be responsible for the preparation of the annual budget of the College, which shall be submitted to the Board in advance of each annual meeting. Except under unforeseeable circumstances beyond his or her control, once the Board has approved the annual operating budget, the President is responsible for its administration and implementation within limitations set by the Board.
5. The President shall be the official medium of communication between the Trustees and the faculty and staff and any individual faculty or staff member, and between the Trustees and the student body or any individual student.

SECTION 8.6             DELEGATION OF AUTHORITY

The President may specifically delegate such responsibility, as a matter of routine procedure, to other academic or administrative officers or to agencies created for the purpose.

SECTION 8.7             EVALUATION

The Board of Trustees shall annually evaluate the President. The evaluation shall be evidenced in writing. The evaluation.

SECTION 8.8             REMOVAL

President may be removed for gross misconduct or cause as specified in the terms and conditions of his/her contract by a vote of two-thirds (2/3) of the members of the Board of Trustees.

SECTION 8.9                        VACANCY

In case of the vacancy of the Office of President or of the absence of the President or of his or her inability to serve, an Interim President of the College shall be appointed by the Executive Committee of the Board. Final approval of the appointed person shall be approved by two-thirds (2/3) of the members of the Board.

The College shall have a Corporate Seal in such form as may be approved by the Board of Trustees. The Corporate Seal remains in the custody of the Secretary of the Board of Trustees, which will be housed in the office of the President of Livingstone College.

The College shall indemnify and hold harmless each person who shall serve at any time hereafter as a trustee of the College from and against any and all claims and liabilities to which such person shall become subject by reason of his or her having heretofore or hereafter been a trustee or officer of the College, or by reason of any action alleged to have been heretofore or hereafter taken or omitted by him or her as such trustee or officer, and shall reimburse such persons for all legal and other expenses reasonably incurred by him or her in connection with any such claim or liability; provided, however, that no such person shall be indemnified against, or be reimbursed for, any expense incurred in connection with any claim or liability arising out of his or her own negligence or willful misconduct.

The right accruing to any person under the foregoing provisions of this article shall not exclude any other right to which he or she may be lawfully entitled, nor shall anything herein contained restrict the right of the College to indemnify or reimburse such person in any proper case even though not specifically provided for herein. The College, its Trustees, officers, employees, and agents shall be fully protected in taking any action or making any payment under this article or in refusing to do so in reliance upon the advice of counsel.            

In administering its affairs, the College shall not discriminate against any person on the basis of race, color, religion, disability, political affiliation, national origin, sex or age.

SECTION 13.1            PROCESS TO AMEND OR REPEAL BYLAWS

These Bylaws may be amended or repealed at any meeting of the Board by the affirmative vote of two-thirds (2/3) of all the members present, provided that a quorum of the Board shall be present and participate in the meeting, and that notice of the nature of any proposed amendment shall have been given at least 30 days in advance of the meeting at which action on such an amendment shall be taken or such notice was waived in writing by each Trustee not notified.

SECTION 13.2            REPEAL OF FORMER BY-LAWS

All former Bylaws are hereby repealed and the Bylaws above set forth shall be effective immediately.