Every student has the right to appeal a grade that he or she believes is inaccurate or unfair. The student must follow the following protocol to appeal the grade:

1. The student will file a formal written complaint with the instructor who taught the course, explaining why he or she believes the grade is inaccurate or unfair. The student will then make an appointment with the instructor to discuss the complaint. This complaint must be formally submitted within thirty (30) days after the grade is issued.

2. If the student meets the instructor and continues to believe that he or she has sufficient evidence to show that the assigned grade was inaccurate or unfair, the student will provide his or her advisor with a copy of the formal complaint, and then the student’s advisor, the student, and the instructor will meet to resolve the matter.

3. If the student meets with the instructor and the advisor and still continues to believe that he or she has sufficient evidence to show that the assigned grade was inaccurate or unfair, the student will provide the department chair under whom the instructor works with a copy of the formal complaint, and then the department chair, the student advisor, the student, and the instructor will meet to resolve the matter.


NOTE:

If the grievance is still not resolved, the same procedure moves up the chain of command to the division chair, to the Vice President for Academic Affairs, and finally to the President. The grievance process concludes with the determination of the case by the President.

Transcript Requests

In-Person Graduates and Former Students of Livingstone College can come to the Office of the Registrar

Monday – Friday, 8AM – 5PM to request a copy of their Official Student Transcript.

The following information is needed to process an official transcript request:
• Full name while in attendance
• Date of Birth
• Social Security Number
• Dates of Attendance and/or Graduation Date
• Complete name and address of where transcript should be mailed
• $10 – Cashier’s Check, Money Order, or Credit Card (if requesting by fax)

Programs of Livingstone College are approved by the North Carolina State Approving Agency for the enrollment of persons eligible for education assistance benefits from the U.S. Department of Veteran Affairs (DVA). Entitled veterans, participants in the Montgomery GI Bill Contributory Program, active duty guards, drilling reservists, and eligible spouses and children who have applied, met all admissions criteria, been fully accepted, and actively matriculated may be certified to the U.S. DVA Regional Office as enrolled and in pursuit of an approved program of education.

For information about monetary benefits, contact the U.S. Department of Veterans Affairs Regional Office in Winston-Salem, NC. Persons interested in receiving benefits must submit the following to the Registrar/Certifying Veterans Official (CVO) once they have received full admission to the institution and enrolled in a course of study:

1. DD-214 Certificate of Discharge
2. Notice of Basic Eligibility (NOBE)
3. Application for Educational Benefits

The NOBE is required for veterans who are in the Selective Reserves. Forms may be obtained from the veteran’s commanding unit, and one can write or call the CVO to obtain the application.

Spouses and dependents must complete an Application for Survivors’ and Dependents’ Education Assistance and provide a certified copy of birth certificate. Once the documents have been received and the veteran, survivor, or dependent has officially enrolled in the institution in a degree program, the CVO certifies enrollment and sends the necessary documentation to the DVA office. The DVA will notify the applicant of his/her eligibility. The normal waiting period for a new applicant is six (6) to eight (8) weeks.
To be eligible for the full monthly allowances, a student must be enrolled for 12 or more semester hours. Those enrolled for fewer than 12 hours will be eligible for part-time compensation. Students are responsible for reporting any changes (enrollment status, name, address) to the CVO.

For additional information regarding the above, please contact the Registrar/Certifying Veterans Official:

Wendy Jackson | Registrar
(704) 216-6158 or wjackso@livingstone.edu

Registration

Livingstone College operates on the semester system. All students must register at the beginning of each semester. Each student is assigned a faculty advisor, who assists in planning a program of study. Complete registration instructions are published by the Office of the Registrar. Students are registered for and entitled to attend classes only when they have completed the prescribed procedures, including the payment of tuition and fees. New students will be advised regarding courses and registration procedures during orientation sessions at the beginning of each semester. All students need to report for registration as indicated on the Academic Calendar.

A student cannot attend a class if he/she is not properly registered for that course and section. Failure to follow a proper registration procedure may jeopardize the student’s good standing at the College and result in loss of credit. Instructors’ class rosters are made up from the official enrollment records kept in the Registrar’s Office. Students whose names are not on the class roster in each class should contact the Registrar’s Office to verify their registration.

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Pre-Registration

Pre-registration is a time period designated each semester to allow the student and advisor to review and plan the student’s courses for the upcoming semester. Students who pre-register may find it less difficult to secure a satisfactory schedule of courses. Under no circumstance is pre-registration to be considered official registration.

Pre-registered students who fail to officially register on dates designated for official registration will have their preregistered schedule of courses automatically removed by the Registrar’s Office. Those students who find it necessary to register after the designated dates must select another schedule of courses for that semester and must pay a late registration fee as required by the college. No student will be permitted to register later than the time specified on the Academic Calendar.

Late Registration

A student who enters the College after the designated dates for registration pays a late registration fee as required by the college (payable in full at the time of registration). No student, however, will be permitted to register after the time specified on the Academic Calendar. All registration materials must be submitted to the Office of the Registrar at the conclusion of the registration process.

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Withdrawal From A Course

Students are expected to honor the schedule of classes selected at the beginning of the semester. There may be instances, however, when the student wishes to withdraw from a course after the end of the Drop period. The decision to withdraw from a course must be made in consultation with the faculty advisor and the instructor of the course. Forms for withdrawing from class after the end of the Drop period are available in the Registrar’s Office. Students must withdraw from a course within the time period indicated on the Academic Calendar.

Withdrawal From The Institution

When a student finds it necessary to withdraw from the institution before the end of a semester, he/she needs to obtain an Official Withdrawal Form from the Office of the Registrar, secure the required signatures, and return the form to the Registrar’s Office. This procedure must be followed in its entirety for the student to be considered “officially withdrawn.”

NOTE:
Any student leaving without completing the official withdrawal process receives a grade of “F” (Failure) in each course in which he/she was enrolled.