Residence Hall Agreement
Please read this document carefully.
The student's "YES" selection on the Livingstone College residence hall agreement, or completion of the housing
application form for fall/spring room sign-up processes binds the student to this residence hall agreement.
I. RESIDENCE HALLS COVERED BY THIS AGREEMENT:
All residence halls are covered by this agreement. Residence Life (also referred to as Housing) offers a nine month agreement for campus.
II. PERIOD OF AGREEMENT:
The nine-month agreement allows the student to live in the residence halls for the entire fall and spring semesters; or if entered into after the start of the fall semester, for the remainder of the fall and spring semesters. The opening and closing of the residence halls will follow the schedule published in the academic calendar and Livingstone College class schedules.
III. ELIGIBILITY:
To be eligible for on-campus housing for the fall and spring semesters, students must be enrolled for a minimum of twelve (12) credit hours at the beginning and throughout each semester.
IV. ACCEPTANCE OF THIS AGREEMENT:
New students will be assigned to residence hall rooms only after the housing fee and the housing application form from the Office of Admission offer packet (new freshman, or transfer) is completed. The student's "YES" selection on the housing application form binds the student to this residence hall agreement and signifies that the student has received, read and agreed to abide by all conditions, terms and policies contained in the agreement. Continuing on-campus students will make their assignments through a room sign-up process in the spring semester. Completion of the room assignment process binds the student to this residence hall agreement and signifies that the student has received, read and agreed to abide by all conditions, terms and policies contained in the agreement. Copies of this residence hall agreement may be obtained from the Residence Life Office. A copy of the student's housing application may be obtained upon request from the Residence Life Office.
V. SEVERABILITY CLAUSE:
The provisions of this agreement are severable, and in the event that any provision of this agreement shall be determined to be invalid or unenforceable under controlling law, such
invalidity or unenforceability shall not in any way affect the validity or enforceability of the remaining provisions of this agreement.
VI. RESIDENCE HALL ASSIGNMENT:
Normal occupancy is two (2) students per room. In case of overflow, some rooms may be designated for triple occupancy on a temporary basis or some students may be temporarily
assigned to other accommodations on or near Livingstone College. Rooms are to be occupied only by the person(s) properly assigned to them by the Residence Life Office. Room assignments are not transferable, and subletting is not permitted. Room changes are permitted only upon prior written authorization by the Residence Life Office. If a student makes an unauthorized room change, the student will be assessed a $50 administrative charge.
AGREEMENT
Residence Life may move residents for consolidation, disciplinary action, and facility failure or for other reasons,
in response to unforeseen circumstances. In accordance with state and federal laws, no discrimination in
contracting or assignments is made on the basis of race, gender, religion, age, veteran status, color, disability,
national origin or ancestry.
VII. ROOM COSTS:
Please refer to your tuition and fee schedule to determine room cost.
VIII. RESIDENCE HALL FACILITIES AND RULES:
The residence halls are reserved for the exclusive use of resident students, invited guests and authorized college personnel. Students are responsible for upholding College and residence hall rules, and will be held responsible for the behavior of their guests. Conducting a business or sales or fundraising in residence halls is prohibited except as allowed under the Student Affairs solicitation rule or regulation. The living and study conditions at an educational institution are unique and must be adjusted from time to time for the mutual benefit of the College and students. Therefore, Residence Life may make changes in official administrative policies as deemed necessary in the interest of health, safety, discipline or educational purposes, and students shall abide by such changes in policies. Residence Life rules and regulations are published in the Student Handbook. Compliance with these rules and regulations is a condition of this agreement. Failure to adhere to the written instructions regarding Judicial Board action or to comply with the reasonable directives of College officials acting in the performance of their duties may be deemed a violation of Residence Life rules and regulations.
IX. MAINTENANCE AND HOUSEKEEPING: Students are obligated to report any need for repairs to residence hall furnishings and equipment. Requests for repairs must be made through Residence Life. Students are expected to maintain their own rooms in an orderly, safe and sanitary condition.
X. DAMAGE CHARGES:
Charges for loss or damage to communications wiring, physical structure (walls, windows, doors, ceilings, floors, smoke detectors, etc.), furnishings or equipment in a student room will be assessed to the student(s) of that room. Charges for loss or damages to common area furniture, physical structure and equipment not able to be assessed to a particular individual will be charged against the residential unit (floor, or building) responsible.
XI. KEYS:
Keys are the property of the College and must be returned when students move out of their rooms. Failure to return keys will result in charges to the students to cover the replacement of keys and changing of locks (room.) Lost keys are $200. Please refer to the fee schedule.
XII. RIGHT OF ENTRY:
The College reserves the right to enter student rooms for the following reasons: emergency, repair, maintenance, health and safety inspections and administrative necessity.
XIII. LIABILITY:
The College shall assume no responsibility for the loss, damage or theft of personal property belonging to, or in the custody of, the student for any cause whatsoever, whether such losses occur in student rooms, public areas or elsewhere in the residence halls. Students are encouraged to carry personal property insurance.
XIV. UTILITIES:
The room charges include all utilities. Failure of utility services will not render the College liable for inconvenience to students or damage to property, nor reduce room rents, nor relieve students of obligations under the agreement. Utility services may be reduced or cut off during prolonged vacation periods in the interest of energy conservation or maintenance.
XV. TERMINATION OF AGREEMENT BY THE COLLEGE:
Upon reasonable notice and for good cause, the College reserves the right to terminate this agreement. Should this agreement be terminated, the student will be required to vacate the residence hall within 24 hours unless special written permission has been obtained from the Dean of Residence Life or a designee, and full termination charges will be assessed to the student. Student obligations stated in this agreement are a condition of occupancy, and if a student does not fulfill these conditions, the College has the automatic right to re-enter and repossess the premises. Residence Life will in its discretion deny on-campus housing to new applicants and continuing students who have been convicted of a felony, if it appears that they have a personal history that presents an unacceptable risk to the residence hall community. All charges will be credited if a decision is made to deny on-campus housing prior to check-in. If a decision is made to deny housing after the student is on campus, the student will pay a prorated rate until the room is vacated. All other charges will be credited. Livingstone College has zero tolerance for weapons and illegal drug possession and use in any campus residential facility. Possession of illegal drugs, drug paraphernalia, weapons, etc., is in direct violation of our residential community standards. Any resident found guilty of possession through the process outlined in the Student Code of Conduct, will be evicted from Residence Life and will be responsible for payment of the entire semester's room rent.
XVI. TERMINATION OF AGREEMENT BY THE STUDENT:
Prior to enrollment, the student may terminate (per the permission of the Dean of Residence Life) this agreement by giving written notification to the Residence Life office. If the student has occupied the assigned room, he/she must follow proper checkout procedures. Occupancy is defined by issuance of a key to the student for a specified room and does not require actual physical presence by the student and his/her possessions. Failure to check out properly will result in a $200.00 improper checkout charge. Cancellations processed through other College offices are not valid. Students must contact the Residence Life Office directly to terminate housing agreements.
XVII. EXCEPTIONS TO ANY PROVISION OF THIS AGREEMENT:
Residence Life has the discretion to waive any requirements that the agreement imposes on students in any case where a student seeks a waiver due to special circumstances. To request an exception, the student should submit a letter in writing to the Residence Life Office, 701 W. Monroe St. The letter should explain the nature of and reason(s) for the request. The completed petition should be returned to the Residence Life Office. Once the petition is received, it will be investigated and the student will be informed of the decision in writing. Petitions of charges older than one academic year will not be allowed.
